Brief Description of Work:
Under the direction of the Project Controls Manager, this position is responsible for providing general support of JTA projects implemented within the Authority’s System Development Division.
Essential Function(s):
Assist with monitoring budget, schedules, and quality review for program specific projects.
Coordinates with other departments to prepare reports and resolve issues.
Assist with monitor complete financial cycle such as vendor purchase orders, client cost proposals, change orders and invoices, and work with project managers to facilitate approvals.
Generate requisitions for assigned projects.
Assists with the preparation and maintenance of reports and logs to track project finances against budgets.
Assists with the preparation of presentations and reports.
Verifies bid documents are ready for advertisement.
Supports senior staff and tracks project milestones and division Authority goals.
Ensures project documentation, correspondence and records are stored in accordance with department needs and applicable regulations, laws and funding requirements.
Work closely with the Program/Project Manager(s) to ensure Quality Control of all documents provided to the Capital Program Management Office (CPMO) is correct and funding identified for each project prior to submission.
Updates and maintains projects using Project Management Information Software (PMIS).
Minimum Qualifications:
Bachelor’s Degree in Business or Engineering, or closely related field and a minimum of four years progressive relatable experience. An equivalent combination of five years experience and training may substitute for a degree.
Preferred Qualifications:
Four years of applicable experience with an Engineering consulting firm, Contractor or Public Agency is preferred.
Knowledge, Skills and Abilities:
Must have knowledge and work history of working with Microsoft Office platforms.
Knowledge of project planning, development, design, Engineering and construction management methods, practices and principles relating to highway, building, transit, and bridge construction
Knowledge of grant funding and award requirements
Ability to conduct field visits to ensure and document compliance with codes and laws.
Ability to review, understand and interpret construction plans and specifications.
Ability to communicate effectively, both orally and in writing, with sensitivity, passion and a focus on unity and equity.
Strong organizational, analytic, and strategic-thinking skills with demonstrated ability to create, implement and monitor complex plans and translate those plans into goals and concrete methods and strategies.
A career track record that shows stability with an organization and the capacity to develop and nurture relationships that culminates into overall success.
Familiarity of basic Federal, State and Local construction codes and laws with knowledge of FDOT requirements preferred but not required.
Advanced proficiency in the operation of a personal computer with preferred project management software experience.
Ability to clearly communicate with contractors and consultants.
Work Environment/Physical Demands:
Project Controls Specialist as an in-office, on site position
Sit and or stand for prolonged periods.
Perform repetitive motion.
