GENERAL PURPOSE:
The Senior Manager, Fixture Purchasing will utilize retail industry knowledge, corporate and field input to lead the purchasing of fixtures to support new store openings along with capital and expense projects in existing stores. They are responsible for ensuring that every fixture required for new store openings, capital projects in existing stores, and expense projects in existing stores, is ordered, produced, shipped and delivered accurately, timely, and on budget. They are also responsible for processing, reviewing, and submitting for approval, every vendor invoice for fixtures and fixture freight, accurately, timely, and on budget.
The base salary range for this role is $117,500 - $192,950. The base salary range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.
ESSENTIAL FUNCTIONS:
Fixture Purchasing
• Lead a team of purchasing agents and supervisor, in the purchasing of store fixtures.
• Ensure that purchase orders are complete, accurate, timely, and on budget, to support the in-store dates as planned. Minimize shortage and delays via weekly and ad hoc vendor meetings to track progress and react quickly to resolve concerns.
• Review all invoices for conformance to purchase order and budget. Escalate variances. Log and report approved variances in monthly forecast.
• Ensure that 90% of purchase orders are completed within one week of authorized request, and 100% are completed within two weeks of authorized request through consistent workload planning.
• Provide supervisor and business partners with an accurate comprehensive daily tracking report of fixture purchase order fulfillment status (including PO issue date, production date, ship date, delivery date) covering all vendors and all store operations programs.
• Proactively communicate to supervisor and partners any variances to order fulfillment plan. Engage vendors to mitigate risk to timeline and get fulfillment back on track.
Financial Management
• Ensure that all fixtures are purchased according to accepted standards and conform to approved negotiated pricing. Maintain SOX compliance and reporting in all processes.
• Execute all budgeting and forecasting activities timely and accurately, including 5-year and annual budgets, monthly forecast and reconciliation, quarterly and year-end close, expenditure log maintenance, and open commitments and purchase obligations.
• Execute financial analysis of fixture costs and allocations, and apply business acumen, to identify and negotiate cost savings, and identify and mitigate business risk.
• Prepare and present clear, fact-based presentations to illustrate findings to senior management audiences and gain credibility based on recommendations.
Vendor Management
• Serve as primary point of contact for vendors, and the escalation point of contact for corporate and field business partners regarding fixture and freight issues on all programs.
• Maintain frequent communication with vendors to monitor and drive improvement as needed in performance throughout the order, production, delivery, and invoicing process, and make recommendations on future vendor allocations based on performance.
• Support the costing and vendor selection for new prototype fixtures. Work with Strategic Sourcing on Requests for Proposals and Statements of Work.
COMPETENCIES:
• Building Effective Teams
• Ensures Accountability & Execution
• Developing Talent
• Manages Conflict
• Collaboration
• Business Acumen
• Leading by Example
• Plans, Aligns & Prioritizes
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
• BA/BS degree required; MBA preferred
• 7+ years of retail management experience that includes project management and business process ownership in Store Operations
• Strong leadership and project management skills and ability to manage contractors
• Proven ability to drive performance improvement, operational efficiency and cost savings
• Advanced skills in Excel, PowerPoint, Teams and OneDrive required
• Ability to communicate complex findings clearly and succinctly, both verbally and written
• High comfort level working in ambiguous, rapidly changing environments
• Outstanding work ethic; displays a high sense of urgency to resolve issues quickly and efficiently
• Superior analytical skills, including mathematical, financial and problem solving
PHYSICAL REQUIREMENTS/ADA:
This role requires regular in-office presence, including attending in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work. #LI-Hybrid
SUPERVISORY RESPONSIBILITIES:
Purchasing Supervisor
Purchasing Agent Contractors
DISCLAIMER
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.
Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.
