Job Description
Innovative care begins with research!
We invite you to consider this phenomenal opportunity to make a difference in the lives of countless patients by working together in the world of research!
The Research Grant Specialist I will work with the Principal Investigator (PI), research coordinators and other research staff, to complete and submit federal, industry, and non-federal clinical trial and basic science grant applications. The incumbent serves as the liaison between department or research groups and Office of Research Administration, Purchasing, Research Billing, and Finance departments.
This role generally performs all pre- and post-award administrative functions including, but not limited to, ensuring internal documents are prepared and routed for signature and processing, monitoring grant accounts, tracking all expenses, providing grant and financial reconciliation, and research-related financial reporting. Ensures compliance with all federal, state and local agencies including National Institute of Health (NIH), Department of Defense (DOD), Food and Drug Administration (FDA) and the Institutional Review Board. This position will report to the Research Program Administrator for day-to-day supervision of work. This is a hybrid position.
Primary Job Duties and Responsibilities:
- Monitors Time & Effort for accurate reporting and performs necessary funding corrections via direct cost transfer requests (DCTRs).
- Finds opportunities for research funding opportunities.
- May negotiate budgets for clinical trials.
- May assist with research participant billing.
- Maintains research practices using Good Clinical Practice (GCP) guidelines.
- Maintains strict patient confidentiality according to HIPAA regulations and applicable law.
- Participates in required training and education programs.
- Works with principal investigator to complete and prepare for submittal of federal, non-federal, and foundation grants.
- Assists with budget development and entry of financial information into federal systems.
- Assists in the development of financial projections for project account management.
- Assists in the development and submission of progress reports.
- May assist in the preparation and submission of documentation required for research compliance.
- Assists the Research Program Administrator and leadership on other activities as assigned.
Department-Specific Duties:
- Reviews research protocols to assess resource needs, procedures, clinical research staff time, investigator time, and costs from ancillary departments.
- Determines cost allocation, negotiates budgets, details budgets, and is responsible for monitoring and invoicing.
- Processes Ancillary Agreements with departments providing research services.
- Monitors study accounts to ensure expenses are appropriate and within expected limits, reconciles accounts receivable and payments, and resolves any deficits and/or surpluses.
- Negotiates with sponsors the final payment due for account closeout. Conducts quality reviews and/or audits of clinical trial budgets.
- Serves as a point of contact for fiscal-related questions and engages management as appropriate.
- Meets monthly with research programs to review financial portfolios.
Qualifications Education:
- High School Diploma is required.
- Bachelor's degree, preferred.
Experience and Skills:
- One year minimum experience in administration of research grants.
- Experience working with research groups, the Office of Research Administration, Finance, Purchasing, Academic Administration, highly preferred.
- Excellent verbal/written communication skills and understanding Grants, Manuscripts and Abstracts guidelines.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and related applications required.
- Demonstrated ability to create and use Excel spreadsheets for budget and data tracking strongly preferred.
About Us Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.
About the Team Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most.
Req ID : 3866
Working Title : Research Grant Specialist I - Department of Neurology (Hybrid)
Department : Research - Neurology
Business Entity : Cedars-Sinai Medical Center
Job Category : Academic / Research
Job Specialty : Contract & Grant Budget/Fund
Overtime Status : EXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $71,760.00 - $100,000.00
