** Must be local to the Bay area and be able to work partially onsite
Position Summary:
The Manager of Medical Affairs reports to the Senior Director of Medical Affairs and will support the Medical and Scientific Affairs teams with operational and organizational needs related to vendor contracts, HCP consulting agreements, work orders for HCPs and vendors, POs, invoices, and related financial forms. This individual will liaise directly with vendors and HCP consultants to gather necessary documents, consult with Compliance teams to ensure appropriate fair market valuation (FMV) rates, and work directly with the Legal team to draft and route agreements. They will develop a system to track and organize Medical Affairs documents related to the above agreements.
The Manager of Medical Affairs may assist with other Medical Affairs operational needs such as project-budget alignment and cross-functional coordination of projects and contracts. Essential to this role are attention to detail, organizational skills, professionalism, discretion with sensitive and confidential information, and the ability to effectively communicate and work with internal and external partners in a fast-paced environment.
Accountabilities:
- Support the Medical and Scientific Affairs teams with operational and organizational needs related to vendor contracts, health care professional (HCP) consulting agreements, work orders for HCPs and vendors, purchase orders (POs), invoices, and related financial forms
- Liaise with vendors and HCP consultants to gather necessary documents necessary for preparing contracts, such as SOWs and budget proposals, HCP license and NPI information, CVs/resumes, and financial forms
- Collaborate with the Compliance team to ensure appropriate fair market valuation (FMV) rates
- Work with Legal teams to draft and route agreements, utilizing appropriate templates, processes, and systems
- Develop a system to track and organize Medical Affairs documents related to above agreements
- Assist with other Medical Affairs Operational needs such as project-budget alignment, and cross-functional coordination of projects and contracts
Experience/Qualifications:
- Bachelor’s degree in a scientific field required; MA/MS or PharmD highly preferred
- 2+ years’ Pharmaceutical industry experience, preferably in Medical Affairs, Project Management, or Medical/Commercial Operations.
- Experience with small-to-mid market companies highly preferred
- Experience working with cross-functional stakeholders and external agencies/partners
- Experience managing vendors and budgets desired
- Skilled with Microsoft Office tools (Excel, PowerPoint, Word, etc.)
- Experience with DocuSign highly preferred
- Experience working with Veeva Vault is a plus
- Ability to analyze problems and recommend actions
- Excellent written and verbal communication skills
