Zenex Partners is seeking a skilled Executive Administrator to join our team for a 6-month contract role. This position offers a hybrid work environment, with onsite work required 3 days per week in the San Jose (SJ) market.
Position Details:
- Contract Duration: 6 months (W2)
- Pay Rate: $45 per hour
- Work Arrangement: Hybrid (3 days onsite per week)
- Location: Must be local to the SJ market
- Experience Required: 6-10 years of EA experience (not C-level, as you will be supporting VPs)
Role Overview: You will provide essential administrative support to Executives and Department Heads for SARC & ACL. Your responsibilities will include:
Administrative Support:
- Facilitate internal and external communication, and produce or edit presentations, documents, and spreadsheets.
- Manage proactive calendar scheduling, coordinate meetings, and resolve scheduling conflicts.
- Handle meeting room bookings and assist with document tracking and collection.
Finance & Legal Assistance:
- Collaborate with SARC/ACL finance for budget management of events and purchases.
- Assist with Accounts Payable, Accounts Receivable, and other financial tasks.
Facilities Support:
- Manage procurement and distribution of office supplies and maintain supply stations.
Human Resources Assistance:
- Coordinate interview schedules and room bookings.
- Support HR with credit card requests, SharePoint documentation, and process documentation.
Expenses & Travel:
- Manage expense reports, track receipts, and handle travel arrangements for Executives.
- Book travel, submit expense reports, and coordinate global roaming for corporate phones.
Meetings & Events:
- Organize team events, manage catering, and coordinate campus events as needed.
Requirements:
- 6-10 years of experience supporting department head-level executives in complex organizations.
- Proficiency in calendar management, document editing, and scheduling.
- Strong organizational skills and ability to maintain professionalism in a dynamic environment.
If you meet the qualifications and are ready for a new challenge, we’d love to hear from you!
📧 Apply Now! Send your resume to Kiran@zenexpartners.com
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