About Fresh Films
Fresh Films creates award-winning TV shows, feature films, and documentaries while training diverse youth and young adults in all aspects of production. Our year-round program, plus on-set experiences (such as “Filmmaker’s Lab” with Reese Witherspoon), engage youth in building skills, confidence, and connections to become a pipeline of diverse media-makers and storytellers for rapidly growing high-wage careers. Our career pathway programs run in 34 locations across the U.S. and are supported by major foundations, community, and industry partners. Be part of a team whose mission is to democratize access and build opportunities for underrepresented groups to work in the multibillion-dollar creative industry! Our alumni have gone on to work for Discovery, HBO, Marvel, NBC, BET, Warner Bros, Disney, and Nickelodeon, at advertising agencies, social media companies, in eSports, and beyond. Learn more at www.freshfilms.org or view our program video!
Job Description – Fresh Films Program Supervisor
Fresh Films Program Supervisor (Boston / East Coast) will work in the field to maximize student engagement in the Fresh Films program and manage the day-to-day program operations for a designated portfolio of sites in their region. The goal of this position is to ensure students are engaged in, and learning from, the Fresh Films program, which includes managing relationships with Fresh Films students, program site staff, instructors, and other program partners in order to drive high-quality standards for the Fresh Films Weekly Filmmaking Program, serving both teenagers (ages 14-18) and young adults (ages 18-26).
This position is one of four Program Supervisors across the country who oversee our 30-plus program sites. Program Supervisors report to the Director of Programs. The four regions include Boston/Northeast, Atlanta/Southeast, LA/West, and Chicago/Midwest.
As the Program Supervisor, you are the connector between all programmatic elements ensuring the program runs effectively and at the highest quality.
Program Logistics:
- Manage program implementation at current or new program sites by working with Fresh Films’ Director of Programs, Program Instructors, and key staff at each school/youth organization
- Ensure program effectiveness, fidelity, and quality across sites, including working to resolve specific issues and develop ideas/plans for improvement
- Supervise & observe program quality through regular site visits, biweekly meetings with instructors and site staff, and frequent in-person conversations with students
- Program Supervisors should visit a minimum of one program site each week to ensure all sites are attended to and visited regularly
- This will require working until approximately 7-8 pm in your timezone each Tuesday/Thursday during program weeks. Your work schedule will be adjusted to accommodate these longer days.
- Coordinate & manage the program schedule for each program site, including having knowledge of things such as upcoming Spring Breaks, in-school events that may disrupt programming, etc.
- Ensure that program sites, students, and instructors have the resources they need for a successful program, including ordering/delivering program materials and equipment
Participant Engagement & Coordination:
- Engage with and get to know the students in the program at all sites from the current program and throughout their journey as alumni
- Engage with parents/families as needed in order to support student engagement
- Collaborate with the marketing team and program site staff to ensure successful recruitment, enrollment, and retention of youth participants, including providing local market insight
- Coordinate and/or attend fall recruitment events, such as film screenings and school fairs
- Ensure program attendance is recorded after each program session and immediately address any potential retention issues you may observe
Working with Local Instructors:
- Interview and hire local filmmaking instructors in collaboration with the Director of Programs
- Coordinate instructor communications and regular check-in meetings
- Support and mentor instructors on relationship-building with program site staff and students
- Work with instructors to ensure student work is turned in on time, shared, and archived, including identifying the best films to share with the wider Fresh Films audience
- Liaise between instructors and our accounting team for any issues related to payment, taxes, etc.
Working with Key Staff at Program Sites
- Facilitate program site onboarding and ongoing communications and meetings with key staff, including sharing program updates, reporting challenges with student recruitment or engagement, sharing finished student films, monitoring instructor performance, and more
- Collaborate with key staff to facilitate new participant onboarding
- Collaborate with key staff for participant recruitment, attendance, and retention
- Manage site-specific needs, such as unique needs of the site’s student population
- Coordinate local premieres with program sites to showcase student work
Program Assessment & Evaluation
- Gather site-specific demographic info and other details for development or marketing
- Ensure distribution/completion of pre/post-evaluation surveys to students and instructors
- Facilitate the capturing of behind-the-scenes photos/videos, testimonials, and exit interviews
- Share program highlights with key staff at program sites, instructors, local partners, and the greater Fresh Films team to showcase program engagement
- Coordinate and attend donor site visits as needed
- Provide monthly reports for each program site to the Fresh Films team
Other responsibilities include, but are not limited to:
- Support, recommend, and coordinate summer Internship placements for qualifying participants, including monitoring soft-skills session attendance
- Coordinate and facilitate 1-2 soft-skills sessions yearly in collaboration with Fresh Films’ Director of Programs and Executive Director
- Promote and coordinate industry opportunities such as field trips and guest speaker events
- Be the on-the-ground connector between our youth and additional opportunities
- Expand and enhance connections with local film industry supporters (in collaboration with Fresh Films’ development team) to create additional networking, internship, or job opportunities for students, and help place youth into these local opportunities
- Represent Fresh Films at local film industry events, donor events, and/or at school or community partner events that support building program awareness, recruitment, or internship opportunities
Job Requirements:
- Location: You must be from Greater Boston.
- Education: Bachelor’s degree in applicable field preferred
Experience:
- Minimum 2-3 years professional experience required, preferably in a full-time production or program coordination role
- Experience in education or youth programming is required
- Experience or past work in the film/entertainment industry is a HUGE plus
What we’re looking for:
A strong Program Supervisor with a track record of coordinating various logistics to execute high-quality programming. The ideal candidate is an organized self-starter who discerns work priorities and meets deadlines with limited supervision in a fast-paced environment. We’re a small team that does big things. Hands-on work is part of the culture.
Other qualities that will make you successful:
- Unquestioned integrity, passion, and commitment to the Fresh Fims mission, the youth we serve, and the work we do
- An unquestioned belief that young people, no matter their background or experience level, should have equal opportunities to access college/career opportunities in the media industry
- A team player who enjoys collaboration but is also able to work independently when needed
- Highly organized and detail-oriented
- Empathy (the ability to relate to and connect with others)
- Solutions-oriented and decisive, even when things are moving fast
- Strong planner with the ability to be flexible when plans need to pivot and change
Compensation & Term of Employment:
- Employment Term: Full-time (40 hours/week) from August 15 - June 15, with the potential for additional employment in July and August (will be discussed during the interview process)
- Holidays: Office closed for 8 Federal holidays plus December 23, 2024 - January 1, 2025
- Additional 2 weeks (10 days) paid vacation
- Insurance: Health, dental, and vision insurance are provided
- Compensation: $4,400 - $4,900 / month
Work Environment:
- Hybrid Position; some work from home + frequent in-person site visits and meetings
- Must have your own vehicle for transportation
- May require additional evening/weekend work or travel
- If assigned sites outside of your home region, you will also travel to that site 2-3 times yearly for no more than 1-2 days at a time.
- All out-of-town travel, accommodations, and meals are paid for by Fresh Films
How to Apply:
Interested candidates should email their resume along with the top three reasons their skills and expertise align with the role, along with a high-level overview of qualifications for the position.
WE ARE A PROUD EQUAL-OPPORTUNITY EMPLOYER
Fresh Films is proud to be an equal-opportunity employer. We believe diversity drives us to deliver more valuable and meaningful experiences for clients and employees. That means we not only provide equal opportunity and consideration to all employees and applicants, we welcome it. Fresh Films doesn’t discriminate on the basis of gender, gender identity or expression, race, ethnicity, religion, national origin, age, sex, marital status, physical or mental ability, veteran status, sexual orientation, or any other category protected by law.
