Description:
The Human Resources Administrative Generalist performs various administrative and professional work supporting Weatherly Casting & Machine Co. LLC's human resources, payroll, sales, and customer service programs. The incumbent independently prepares, conducts, and takes definitive action regarding processes and functions integral to the various department's missions. Work includes human resources, payroll, safety, sales, and customer service duties.
SUPERVISION RECEIVED
This position reports directly to the Human Resources Manager at the Ashland, PA, location.
SUPERVISION EXERCISED
This position is not responsible for the supervision of other employees.
Requirements:
ESSENTIAL FUNCTIONS OF THE POSITION
NOTE: An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor-level responsibilities performed on the job may not be listed. The expectation is that the following job functions will be completed on the following scheduled but not limited to:
General HR
· Supervisor support
· Attendance tracking – weekly
· Preparation of disciplinary documentation for consistency - monthly
· Employee communications; Mandatory posting management
· Retirement gifts/planning
· FMLA / FLSA / ADA Management
· Non-union termination support
Labor Relations
· Posting of job bids and awards, tracking
· Non disciplinary separations (Layoffs, Bumping, Furloughs)
· Labor management meetings & documentation (agenda & notes)
· Management of grievances
· MOU drafts
· Probation extension tracking; Last Chance Agreements & management
· Seniority Lists – monthly present to the union
· Semi-annual and annual required information to USW
· Termination support
Benefits
· Open enrollment rollout
· Benefits orientation & initial enrollment
· HIPPA/PHI certified individual to review claims information – for employees or as otherwise appropriate
· POC for questions from employee/spouse
· Short-term Disability Entry & management of claims
· LTD (only non-union) Liaison for facilitation of claims & questions from the carrier
Occupational Health
o Pre-employment drug, alcohol & audiogram and silica testing scheduling
o Annual hexavalent chromium medical surveillance
o OSHA medical surveillance; 3-year rotation for silica (Annual follow-ups for those with limitations)
Worker's Compensation
o Reporting of claims
o Treatment of injury – management of process
o Light duty assignments
§ Documentation of light duty offer
§ Manage light-duty process through location/supervisor
o Compliance with PA Worker's Compensation law
§ Management of panel doctors
§ Direction of care for 90 days
§ Proper forms completed
Safety
· Weatherly safety committee - Documentation and posting of minutes
o Safety incident / Near miss follow-up
o Coordinate Safety Training
o CPR training annually (OSHA requirement)
§ First aid training every three years (OSHA requirement)
§ Annual silica/hexavalent chromium training (Martha Guimond)
§ Annual respirator fit testing (Martha Guimond)
o OSHA recordkeeping
o Shoe Mobile annual visit (Generally in August)
o Forklift safety & recordkeeping
Risk Management
o Annual MVRs
Recruiting
o Management of requisitions
o Scheduling of interviews
o Interview support
o Verbal offers
o Offer letters
o Rejection communications
o Background checks
o Schedule Pre-hire occ health requirements
o Prepare electronic onboarding through Paylocity
Onboarding
o Launch Process in Paylocity, confirm completion
o Transition candidate to employee to HR & Payroll module in Paylocity
o New hire orientation
Offboarding
o Collection of company property
o Security access terminations
o Termination checklist
o Exit interviews
o Termination of benefits - automatic
o Portability paperwork for ancillary benefits
o Explanation of the COBRA process
o 401(k) transition (as applicable)
o Unemployment compensation management (People Systems assists)
Payroll
o Process Union Hourly Payroll and Non-Union Hourly and Salary payroll, which includes:
o Processing longevity pay
o Production payout
o New Hire Sign-on bonus and Employee Referral Bonus payout
o Monthly medical opt-out payments,
o Shoe and safety glasses reimbursement,
o Union fee deductions and payment to union,
o Child support withholding,
o Benefit deductions,
o Delinquent tax deductions,
o STD 3rd Party Sick Pay,
o Complete forms for PA Dept of Human Services and Unemployment
o Update employee information as necessary
o Expense report reimbursement
o 1095 and W2 review
Tracking
o Track employee boot and safety glasses purchases, uniforms, and invoicing.
o Track new hire probationary employees for union eligibility
o Track employees out on DB or Comp for insurance owed
o Monitor call in vacation days
o Order and track uniforms
Odyssey
o Add new shift codes in Odyssey as needed
o Add new status and absent reasons as needed
o Assist supervisor with odyssey issues
Reporting
o Run Seniority listing for vacation updates, monitor weekly
o Monthly Points Reports
Union
o Monthly Union Dues
o Assists with Collective Bargaining Agreement administration and receives and routes grievances correctly.
Miscellaneous
o Scan documents into employee files in Paylocity
o Answer door, assist vendors/visitors, sort mail as necessary
o Employee listings/retiree listings for the union, as requested
o Help employees resolve insurance issues; print new cards
o Work with purchasing to order office supplies, monitor, stock, and replenish office equipment, such as paper and ink for the printers and copiers
o Special Projects as assigned
Customer Service
· Submit quotes in response to customers' requests for a quotation for castings and machining.
· Request quotes from vendors for any outside operations.
· Enter orders, checking all details for accuracy.
· Resolve any problems regarding pattern equipment, missing information, new revisions, etc.
· Acknowledge orders.
· Print and distribute shop orders for production.
· Load new parts with all manufacturing routing steps and customer requirements.
· Respond to requests for order status.
· Scan and file.
· Other duties.
· Answers routine questions from employees, retirees, and the public or directs appropriate staff when necessary.
· Regularly interacts with organizational leadership, employees, vendors, and affected individuals within and outside the organization to assist with completing general informational requests or directions to appropriate staff to provide the highest-level customer service.
· Excellent communication and people skills with the ability to listen effectively, respond appropriately, and maintain mutual comfort while relating to a diverse workforce.
· Strong ability to perform well and be unfailingly diplomatic in a high-pressure and complex environment.
· Excellent critical thinking skills with the ability to envision and deliver innovative solutions.
· High energy level, ability to multitask, establish priorities, and work independently.
· Ability to establish credibility and be decisive.
· Other job duties, as necessary. Performs related work as required.
*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor-level responsibilities performed on the job may not be listed. The duties listed above are intended only as illustrations of the several types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of state and federal labor laws and regulations and the ability to learn specific human resources rules and regulations.Knowledge of computers and computer software, with the ability to apply this aptitude in word processing, Excel spreadsheet development, and Word document merges.Thorough knowledge of proper records management, retention of records, and cataloging of files.Ability to maintain confidential and sensitive information. Ability to manage stressful situations. Ability to prepare and analyze comprehensive reports, conduct assignments, and administer existing and proposed programs.Ability to communicate effectively verbally and proficiently in writing with various employees, managers, labor unions, and the public.Ability to establish and maintain effective working relationships with employees, supervisors and managers, other agencies, and the public.Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language may also be considered an acceptable form of communication.
EDUCATION & EXPERIENCE1. Associates Degree in Human Resources or Business; and, 2. Bachelor's Degree in Human Resources preferred; and 3. A minimum of two years experience working in an HR support position or,4. Equivalent combination of education and experience.
TOOLS AND EQUIPMENTTelephone, personal computer (including HRIS, word processing, spreadsheet, and other specialized software), calculator, fax machine, scanner, printer, and copy machine.
PHYSICAL DEMANDSWhile performing the duties of this job, the employee is frequently required to walk, sit, talk, or hear. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. To successfully perform the essential functions of this job, an employee must meet the physical demands described here. Reasonable accommodation may be made to enable individuals with disabilities to perform basic functions.
WORK ENVIRONMENT
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform basic functions.
While performing the duties of this job, the employee may occasionally enter the plant environment and be exposed to moving mechanical parts. The noise level in the work environment is usually quiet but can be moderate or loud when entering the plant. The temperature in the work environment is usually regulated; however, in the plant, the temperature may be cold in the winter and hot in the summer. Employees must wear proper steel-toe shoes, safety glasses, and hearing protection while working in certain areas.
ACKNOWLEDGEMENTS
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.
Weatherly Casting & Machine Works, LLC is an Equal Opportunity Employer and does not discriminate based on race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, gender identity, or any other basis protected by law.
PIf84e90d9886a-25826-35168734
