The Event Manager will plan and execute high quality events for the Association’s members and guests. The events will range in size from 10-400+ attendees.
The key responsibilities will include, but not be limited to:
• Identify the requirements and expectations for each event. Collaborate with department leads to set revenue and attendance goals based on allotted budget.
• Manage expenses within the allotted event budget, documenting receipts, payments, and coding transactions appropriately, while collaborating with internal team as needed.
• Research venues, suppliers, vendors, and then negotiate prices and hire.
• Work with internal communications team to publicize and promote the event.
• Liaise with vendors, exhibitors, sponsors, speakers, and stakeholders during the event planning process to ensure budget compliance and deadline management.
• Work with internal marketing team to identify event A/V needs and then negotiate prices and hire vendor.
• Manage and monitor event registrations in the association management software; troubleshoot technical issues; provide registration assistance and invoicing for members.
• Select dining menus and develop seating plan, collaborating with internal team as needed.
• Determine appropriate guarantee numbers and communicate with vendors.
Knowledge, Skills, and Abilities
• Demonstrated history of exceptional project management skills and success. Excellent budget management and compliance.
• Outstanding vendor management skills. Strong negotiation and communication skills.
• Strong computer skills required – intermediate or better knowledge of office software including MS Outlook, Word, Excel, and PowerPoint. Association Management Software or Member Database software experience is preferred.
• Demonstrated success in completing tasks and projects by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans as necessary.
• Professional and customer service-oriented individual with uncompromising ethics.
Education and Experience Requirements
• Bachelor’s degree in hospitality management or related field with at least 4 years of event management experience, or a combination of education and relevant experience.
