Job: HR Executive
Location: Exton, PA
Fulltime
Work hours: 9 AM – 6 PM
5 days onsite job.
We are looking for an organized and detail-oriented HR Executive with experience in onboarding, offboarding, US benefits administration, and office administration. The HR Executive will play a key role in ensuring a smooth employee lifecycle, from onboarding to benefits management and eventual offboarding. Additionally, this role will manage various administrative tasks to support the efficient operation of the office.
Key Responsibilities:
Onboarding:
- New Hire Orientation: Conduct new hire orientation sessions, ensuring that employees are welcomed and introduced to the company culture, policies, and procedures.
- Documentation: Prepare and manage all necessary paperwork and documentation for new hires, including offer letters, contracts, and background checks.
- Systems Setup: Coordinate with IT and other departments to ensure that new hires have the necessary tools, equipment, and access to systems and software.
- Buddy Program: Implement and manage a buddy system to help new employees integrate smoothly into their roles and the company.
Offboarding:
- Exit Process: Manage the exit process for departing employees, including conducting exit interviews, collecting company assets, and ensuring that all necessary paperwork is completed.
- Feedback Collection: Gather and analyze feedback from exit interviews to identify areas for improvement in the employee experience.
- Systems Deactivation: Coordinate with IT to ensure that departing employees’ access to company systems and software is properly deactivated.
US Benefits Administration:
- Benefits Enrolment: Manage employee benefits enrolment and ensure that employees understand their options and the enrolment process.
- Benefits Communication: Serve as the primary point of contact for employee inquiries about benefits, including health insurance, retirement plans, and other perks.
- Compliance: Ensure that all benefits programs are administered in compliance with US federal, state, and local laws and regulations.
- Vendor Liaison: Coordinate with benefits providers and vendors to manage benefit programs, resolve issues, and negotiate contracts.
Office Administration:
- Office Management: Oversee daily office operations, including ordering supplies, managing vendor relationships, and ensuring that the office environment is well-maintained.
- Event Coordination: Organize and manage company events, meetings, and employee activities, handling logistics and ensuring successful execution.
- Travel Coordination: Arrange travel and accommodation for employees and executives, ensuring cost-effectiveness and efficiency.
- Administrative Support: Provide administrative support to the other departments as needed, including scheduling meetings, preparing reports, and managing correspondence.
Qualifications:
- Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Experience: Minimum of 3-5 years of experience in HR, with specific experience in onboarding, offboarding, US benefits administration, and office management.
- Skills:
- Strong understanding of US employment laws and regulations.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office Suite.
- Strong organizational skills and attention to detail.
- Ability to handle sensitive information with confidentiality and discretion.
- Problem-solving skills and ability to manage multiple tasks simultaneously.
