EA to Phenomenal Team - $80-130k+ discretionary bonus + amazing benefits
A wonderful, employee-centric private equity firm is looking for a stellar Executive Assistant for a wonderful team of 4-5 executives (great, down-to-earth team)
Office is in Midtown East – typical office hours are 830/9am-530/6pm. Full time in office Monday-Friday
5-7+ (minimum) years of EA experience, FINANCE EXPERIENCE IDEAL, but open to professional services backgrounds
responsibilities include, but aren’t limited to
- Heavy, complex calendar management, scheduling meetings, screening calls, really acting as a true gatekeeper prioritizing the teams time
- Complex, multi-leg travel arrangements
- Expenses
- Undertaking the tasks of receiving calls, taking messages and routing critical correspondence, as well as providing call screening.
- Liaising with executive and administrative assistants to schedule meetings including anticipating all requirements (presentation technology, communications devices, food and refreshments, etc.) to ensure professional operations.
- Assisting with preparation of expense reports.
- Sorting and distributing communications in a timely manner.
- Handling special projects as needed.
- Assisting in conference planning
The firm is looking for a kind, down to earth (no egos!), and easygoing EA that can also can be confident with investors/external parties
Personal Characteristics
- Highly responsible and reliable with a professional presentation.
- Motivated self-starter, with the ability to work diligently and continuously refine various work activities.
- Initiative oriented and ownership mentality for areas of responsibility.
- Attention to detail and problem solving skills.
- Excellent time management skills and the ability to prioritize work.
- Excellent communication (oral and written) and people skills.
- Strong organizational, multitasking abilities and problem-solving skills.
- Working knowledge of office equipment (printer, copiers, audio visual systems).
- Discretion and confidentiality.
- Solid knowledge of MS Office
