Please send resume should you be interested in the following Office Administrator position located in Elk Grove Village, IL. This is a full-time, direct-hire position with a salary between $60-75K plus awesome benefits and bonus. If you’re not interested, please pass along to your colleagues as we do pay referral fees.
Title: Office Administrator
Location: Elk Grove Village, IL
Schedule: 100% Onsite
Salary: $60-75K + bonus
Interview Process: Phone Interview and Onsite Interview
Office: 10 office employees and 20 field employees.
Minimum of 3 years of experience in Office Administrative role
Experience in Construction or Real Estate HIGHLY PREFERRED
ACCOUNTING SUPPORT
- Process vendors check requests on a weekly basis
- Schedule utility company services for investment properties
- Accurately review, code, and process vendor invoices, pay applications, and waivers
- Prepare and process credit card bills and perform monthly reconciliations
- Maintain vendor payable accounts including verification for compliance with company policies and procedures
- Assist with payroll time entry into accounting software
- Address and respond to vendor inquiries including investigating invoice discrepancies
- Work closely with project managers on contract commitment, change requests, budget revisions, change orders, anticipated costs, and budget variance reports to ensure projects are billed on time and on budget
- Organize and upload documents
OFFICE SUPPORT
- Order and maintain office supplies, safety inventory, and company apparel for the main office
- Maintain and assist with service-related vendors pertinent to office functionality, i.e. copier, phone system, cleaning service, etc.
- Review and respond to general company email
- Assist with special event planning and ordering catering as needed
- Assist with new employee orientation as needed
- Answer doors for guests and deliveries
OPERATIONS SUPPORT
- Issue, track, and file owner and sub contracts in software system
- Collect, review, and record certificates of insurance from subcontractors
- Apply for new or track current licenses and bonds for Operations Department
- Maintain current inventory of sample design items for customer selection
- Prepare closeout, post-construction documentation for customers in various formats as requested
Qualifications:
- Associate’s degree preferred in Accounting, Finance, or related field; or equivalent construction work experience
- Strong time management and organizational skills
- High degree of attention to detail and strong analytical abilities
- Ability to work independently and prioritize tasks
- Computer skills: proficiency using Word, Excel, Outlook.
- Procore, DocuSign, Computer ease, experience is a plus
- A positive attitude and ability to work well with a diverse population is a must!
