About the Company:
The award-winning Wilhite Law Firm is searching for an Executive Administrator. As an Executive Administrative Assistant, you will play a pivotal role in supporting the CEO and Owner of Wilhite Law Firm, ensuring smooth day-to-day operations. This position requires a high level of professionalism and independence, as well as the ability to manage multiple priorities effectively. You will also be the primary point of contact for clients and visitors, provide bilingual communication, and assist with various administrative and office management tasks. The ideal candidate will be organized, proactive, and comfortable working in a pet-friendly environment.
About the Role:
Key Responsibilities:
- Executive Support:
- Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and proofread documents, presentations, and reports for executive review.
- Assist with strategic planning and project management tasks as needed.
- Reception and Client Relations:
- Serve as the first point of contact for clients and visitors, offering a professional and welcoming experience.
- Handle incoming calls and emails, directing them to the appropriate executive or department.
- Manage appointment scheduling, meeting coordination, and conference room bookings.
Bilingual Communication:
- Facilitate clear communication in both English and Spanish, ensuring all clients and stakeholders receive prompt and accurate assistance.
Office Management:
- Oversee office operations, including managing office supplies, equipment, and vendor relationships.
- Assist in planning and preparing for office relocations or expansions as needed.
- Implement and maintain office procedures and best practices.
Document Management:
- Handle outgoing mail, including sorting, preparing, and dispatching.
- Scan, file, and organize documents to ensure accurate and accessible record-keeping.
Basic Accounting/Data Entry (Nice to Have):
- Perform basic accounting tasks such as invoicing, expense tracking, and data entry.
- Maintain accurate records and assist with financial reporting as needed.
Qualifications:
- Language Skills: Must be bilingual in English and Spanish.
- Previous experience in an executive administrative assistant or similar high-level administrative role preferred.
Skills:
- Exceptional communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Resourceful and independent work personality.
- Basic understanding of office management and accounting principles is a plus.
Personal Attributes:
- Comfortable working with dogs.
- Excellent organizational and multitasking abilities.
- Detail-oriented and proactive in problem-solving.
Pay range and compensation package:
Compensation: $65,000-85,000 annually
Equal Opportunity Statement:
At Wilhite Law Firm, we are dedicated to creating a diverse and inclusive work environment where all employees are valued and respected. We believe that a diverse team brings unique perspectives and experiences that enhance our ability to provide exceptional legal services and better serve our clients. We are committed to fostering a culture of inclusivity and equity, and we actively encourage individuals from all backgrounds—regardless of race, gender, sexual orientation, disability, age, or any other dimension of identity—to apply and join our team. At Wilhite Law Firm, diversity is not just a policy; it's an integral part of who we are and how we operate.