1. SAP Receiving - Check PO, supplier invoice and warehouse receiver to ensure there is a 3 way match. Confirm from the purchase order, supplier, and warehouse that what is received is accurate. Match the warehouse physical receiving form to PO to make sure we received what was ordered. Request supporting documentation for receiving. Also, verify the values to ensure suppliers are charging correctly and enter info into SAP. Create the goods receipt and alert customer service to let them know product is ready to ship. Depending on the amount of product bringing in, complete 5-10 per week.
2. Freight claims - Process freight claims identified during the receiving process. Receive material in blocked stock, confirm the warehouse to reject if possible or to block it as well and file the claim with shipping company. Follow up on the process until payment is received and a confirmation is received that the claim is successful, process claim an update information in system. If not successful, dispose of the material.
3. Disposal of damaged goods- Once every 6 months-1year, gather the info of all the materials that need to be disposed of (Disposal list) and contact disposal company when approved. Once they confirm the disposal is done, scrap the materials in SAP.
4. Daily communications with other departments- Communicate with internal/external teams, e.g.: Customer service, buyers, 3-5 freight companies, 4 warehouses.
5. Update tracker - Take the lead after a PO is sent and confirmed so it can be tracked until it's delivered and received. Update PO status (Confirmed-Scheduled-ETD-ETA-Received-Processed). Ensures that everyone knows the status of open POs.
6. Update the Certificates of analysis- Makes sure all of the C of A's are received and loaded in the site so Customer Service can retrieve them.
7. Inventory Reconcile - Assists in resolving inventory discrepancy. Identify incorrect PGI or Identify and isolate a receiver that was entered in SAP incorrectly.
