Job Summary:
Royal Texan Homes, LLC is seeking a dedicated and detail-oriented Purchasing Coordinator to join our team. The Purchasing Coordinator will play a crucial role in managing project bids, handling daily purchase order requests, and providing essential administrative support. This position involves coordinating with vendors, ensuring compliance with insurance requirements, and running variance reports. The successful candidate will also be responsible for submitting documentation for rebate programs to optimize our purchasing processes.
Roles and Responsibilities:
1.Request and Process Project Bids:
- Solicit bids from vendors for various custom home projects.
- Evaluate and compare bid submissions based on cost, quality, and delivery time.
- Prepare and present bid summaries to assist in decision-making.
2.Manage Daily EPO Requests:
- Process electronic purchase orders (EPOs) in a timely manner.
- Ensure accuracy and completeness of purchase order details.
- Communicate with internal departments and vendors to resolve any discrepancies or issues.
3.Purchasing Admin Support:
- Provide administrative support to the purchasing team, including filing, data entry, and document management.
- Assist with the preparation of purchasing reports and presentations.
- Maintain and update purchasing records and databases.
4.Requesting and Updating Vendor Insurance Certificates:
- Request insurance certificates from vendors to ensure compliance with company policies.
- Track and manage the renewal of vendor insurance certificates.
- Maintain accurate records of all vendor insurance documentation.
5.Run Variance Reports:
- Generate and analyze variance reports to track discrepancies between budgeted and actual costs.
- Identify trends and areas for cost improvement.
- Provide actionable insights to the purchasing team based on report findings.
6.Submit for Rebates:
- Prepare and submit documentation required for rebate programs.
- Track and follow up on rebate submissions to ensure timely processing.
- Maintain records of all rebate transactions and communications.
Qualifications:
- Experience in homebuilding purchasing.
- Proven experience in a purchasing or administrative support role.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Attention to detail and accuracy in handling data and documentation.
Work Environment:
- In office setting. Located in Spring, Texas.
How to Apply:
Please submit your resume outlining your qualifications and experience to awalker@royaltexan.com.
