We are hiring a Senior Business Coordinator to support a leading beverage manufacturer located in Preston, WA. In this role, you will be part of a fast-paced business support team that helps department leads stay organized and aligned with overall business objectives. The primary support for this position will be with the Marketing and Sales departments.
Pay Rate: $28.85- $39.90
Duration: 4 months with potential for conversion to permanent employment
Location: Onsite in Preston, WA
Schedule: M-F, 7am- 4pm
Job Duties
Executive Support
- Meeting Management: Oversee executive calendars, schedule meetings, support by building presentations, sending agendas and recaps/action items.
- Annual Calendar: Using the annual operating calendar, support departments to stay on track for annual operating plan work, Monthly Strategy Meetings, departmental monthly meetings, department and company events, weekly recaps
- Coordination of Key Meetings: Managing lunches and any onsite/offsite day-of details as needed; Printed materials, room setup, booking of location, meeting invites.
Department-specific Support
- Help coordinate between Sales & Marketing, Meetings, events, calendar management
- Route and code invoices.
- DocuSign Management.
- Customer Gifts – Assisting with the ordering of gifts, packaging and distribution
- Support product portfolio addition activities, such as coordinating with third-party content creation partners, shipping and tracking sample requests, and other miscellaneous packages.
- Recreation/Clean-up of materials and PowerPoint Presentations.
- Events: Assisting with the planning and coordination of corporate events, conferences, and department functions. This includes securing venues, arranging catering, managing invitations, and overseeing logistics planning.
- Managing travel arrangements, including booking flights, accommodations, ground transportation, and creating detailed itineraries. This may involve coordinating with travel agencies or online booking.
Office Management
- Assist with scheduling Corporate Communication meetings, coordinating comms calendar, taking notes, and approving emails
- Ensure office organization/cleanliness, additional equipment, office supplies, etc.
- TR Mail Pick up & Process
- Updating TV Rotators and communications
Ad Hoc Support
- Providing additional support and assistance to the executive as needed, which may include personal errands, ad hoc research projects, or other tasks to help streamline workflow and maximize productivity.
- Ensure food safety, quality, and SQF practices are followed promptly, notifying the immediate manager of any food safety and/or quality issues.
- Complete other responsibilities as assigned.
Requirements:
- 5-10 years of professional experience, ideally Business Administration or Executive Support
- High attention to detail, critical for data management and entry.
- Proficiency with the Microsoft Office suite, mainly in PowerPoint, Excel, and Monday.com
- Calendar Management
- Event Planning and execution experience
- Executive Maturity & problem solving
- Can lift up to 30 lbs. and ship/pack
