Human Resources Assistant
We are seeking a proactive and detail-oriented Human Resources Assistant to join our team. This role will be instrumental in managing the recruiting, onboarding, and offboarding processes, while also providing crucial administrative support to the Director of Human Resources. The ideal candidate will have strong organizational skills, a keen eye for detail, and a passion for fostering a positive workplace environment.
Key Responsibilities:
- Post job openings on College website, job boards and social media.
- Screen resumes and applications for certain roles, and schedule coordinate interviews with candidates and hiring managers.
- Coordinate with hiring managers to schedule interviews and facilitate the selection process.
- Assist in creating and updating job descriptions and job postings.
- Maintain applicant tracking systems and ensure compliance with recruitment policies.
- Facilitate the onboarding process for new hires, including preparation of orientation materials and scheduling introductory meetings.
- Conduct new employee orientations, ensuring new hires understand company policies, procedures, and benefits, verifies I-9 documentation.
- Coordinate with various departments to ensure all necessary equipment and resources are provided to new employees.
- Track and manage onboarding documentation, including employment agreements and compliance forms in HCM (Workday).
- Oversee the offboarding process for departing employees, including exit interviews, return of company property, and deactivation of access.
- Ensure accurate and timely processing of final pay, benefits, and other separation details.
- Maintain accurate records of employee departures and ensure compliance with company policies and legal requirements.
- Assists employees with selecting benefits choices and navigating enrollment process
- Audits records to ensure accurate employee deductions
- Provide administrative support to the VP of Administration, including calendar management, meeting coordination, and correspondence.
- Assist with the preparation of reports, presentations, and other documentation as needed.
- Manage and prioritize administrative tasks to ensure efficient workflow and timely completion of assignments.
- Coordinate and schedule meetings, conferences, and events as required.
- General Human Resources Support:
- Assist in maintaining and updating employee records and Human Resources databases and electronic employee files.
- Help with Human Resources-related inquiries and provide support to employees regarding company policies and procedures.
- Contribute to the development and implementation of Human Resources policies and procedures.
Qualifications:
- Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience.
- Experience in higher education institutions desirable
- Proven experience in Human Resources or administrative support roles, preferably with exposure to recruiting, onboarding, and offboarding processes.
- Strong organizational and multitasking skills with exceptional attention to detail.
- Excellent communication and interpersonal skills.
- Expert in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Human Resources software and applicant tracking systems (ideally Workday).
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong problem-solving skills and a proactive approach to tasks and challenges.
