Evolve Workforce Solutions is pleased to be working with a prestigious AmLaw100 firm in Miami, Florida, in search of a dedicated and experienced individual to join their team as a Legal Administrative Assistant for the corporate department.
Position Overview:
Evolve is seeking a motivated and detail-oriented Legal Administrative Assistant to provide top-tier administrative support to a dynamic group of lawyers and professionals. The ideal candidate will thrive in a fast-paced environment, adeptly handling a variety of tasks to meet the needs of the firm and its clients efficiently and effectively.
What's in it for you?
- Competitive Compensation: an attractive compensation package, including benefits and opportunities for career advancement.
- Collaborative Environment: Join a team where collaboration is key. We value the contributions of our staff and encourage professional growth.
- Work-Life Balance: Enjoy a balanced work life with our supportive policies and inclusive culture.
Key Responsibilities:
- Provide high-quality administrative support by creating, formatting, editing, proofreading, and managing documents, spreadsheets, and presentations.
- Draft routine correspondence and forms under the supervision of legal professionals.
- Answer telephones, address routine inquiries, and route calls appropriately.
- Assist in managing lawyers' calendars, including scheduling appointments, meetings, depositions, and travel arrangements.
- Track and process reimbursements, invoices, and check requests.
- Conduct conflict checks, open new client matters, and draft engagement letters.
- Handle mail distribution, coordinate deliveries, and manage courthouse filings.
- Manage work requests using the firm’s workflow tool, ensuring timely and accurate completion.
- Perform routine filing, photocopying, scanning, and document distribution.
- Operate independently to complete complex assignments accurately and on time.
- Other responsibilities as required.
Qualifications & Experience:
- A minimum of 4 years of experience supporting lawyers and paralegals with administrative tasks.
- Advanced knowledge of Microsoft Office Suite.
- Preferred experience with iManage document management system.
- Proficiency in core legal administrative functions with advanced technical and communication skills.
- Ability to manage multiple competing tasks in a fast-paced environment.
- Exceptional attention to detail, grammar, and punctuation.
- Ability to articulate thoughts and present new ideas effectively.
- Bilingual in English and Spanish is required.
About the Firm:
The firm is known for its commitment to excellence and its supportive work environment. The firm values diversity and is dedicated to providing an inclusive workplace where all individuals can thrive. As an Equal Opportunity Employer, they make hiring decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran status, or any other protected class.
Join this elite team and contribute to a firm that believes in the highest standards of performance and success. We encourage you to apply if you are a dedicated Legal Administrative Assistant looking for an exciting opportunity in Miami.
