The Administrative Specialist will provide comprehensive support to the People Operations and Organizational Development department, assisting with day-to-day activities and contributing to process improvements and digitalization initiatives. This role involves assisting the People Operations department in various human resources administrative and operational tasks and supports departmental projects. This role will also support the strategic goals of the People Operations and Organizational Development departments, ensuring the administrative processes are efficient and aligned with the overall mission of the department and organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provide general administrative support to the People Operations team and the Organizational Development department.
- Assist the Organizational Development department in coordinating schedules for meetings, training sessions, and other departmental activities.
- Prepare, format, and distribute materials for organizational development programs and People Operations initiatives.
- Maintain accurate records and files, ensuring confidentiality and compliance with company policies.
- Assist in the recruitment process by posting job ads, screening resumes and scheduling interviews.
- Help prepare onboarding materials and new hire packets.
- Assist in organizing and coordinating the onboarding process for new hires, including orientation and necessary training.
- Ensure new hires complete all required paperwork.
- Schedule meetings and coordinate People Operations department activities.
- Support the benefits administration including enrollment process and completion of FMLA/PLOA/STD forms.
- Report immediately all suspicious and hazardous conditions to a supervisor.
- Understand and observe all safety guidelines and assure quality and safety by complying with all appropriate Click Bond policies and procedures.
- Assist in maintaining clean, orderly, and hazard-free work areas.
- Able to work with minimal supervision, be a self-starter and be detail oriented.
- Assist with special projects and other People Operations duties as assigned.
QUALIFICATIONS: To perform this job successfully, an individual must be able to demonstrate the following competencies:
- Exceptional attention to detail, excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite.
- Strong business acumen and understanding of human resources practices and principles.
- Strong analytical and problem-solving abilities.
- Proficient using Teams/Zoom/Google for video conferencing.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and priorities effectively.
- Demonstrated ability to work effectively, providing high quality support, both independently and as part of a team.
- Ability to handle sensitive and confidential information with the highest level of discretion.
- Knowledge of human resources information systems (HRIS) and other HR-related software preferred.
- Mathematical skills including ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to adjust to changing priorities and work environments.
- Ability to write and read English.
EDUCATION AND/OR EXPERIENCE:
- AA in Business Administration, Human Resources, or a related field.
- Minimum of 3 years of experience in an administrative role and/or in human resources.
- Knowledge of HR principles, practices, and employment laws.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The work is primarily sedentary, although there may be some walking, standing, bending, and carrying of items, such as paper or books, weighing less than 25 pounds.
PERSONAL PROTECTIVE EQUIPMENT:
- Work primarily performed in a standard office environment. If in manufacturing areas, requires protective eyewear and/or hearing protection.
WORK ENVIRONMENT:
- Work primarily performed in a standard office environment. If in manufacturing areas, may be exposed to noise, smells, heat, dust, etc. Work requires the observance of fire regulations and safe work practices. Occasionally need to work beyond regular hours to meet deadlines or support events and projects.
CLICK BOND WAY – KEY ATTRIBUTES:
- Communicates respectfully to all team members, vendors, and visitors.
- Models a positive attitude.
- Actively listens to others and supports the team environment.
- Asks questions and learns from mistakes.
- Executes tasks with minimal errors in a timely and efficient manner.
- Attendance is consistent and meets or exceeds company standards.
Click Bond is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information or any other protected classification.
Click Bond complies with federal and state disability laws. Click Bond will provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Nancy Rodriguez, Director, People Operations at 775.885.8000 ext. 1245 or email: Nancy.rodriguez@clickbond.com
