We are seeking a highly experienced, organized and proactive individual to join our team as an Administrative Assistant. This role will play a vital role in supporting our administrative operations and ensuring the smooth functioning of our office in addition to supporting our leadership team. The ideal candidate should have proven experience in administrative roles, excellent communication and organizational skills, strong attention to detail, and the ability to multitask effectively.
Responsibilities:
- Provide administrative support to ensure efficient operation of the office.
- Manage and maintain leadership schedules, including arranging appointments, meetings and travel plans.
- Screen and prioritize incoming communications, including emails, phone calls and mail.
- Coordinate and prepare materials for meetings, presentations and conferences.
- Take meeting minutes and follow up on action items as needed.
- Conduct research, compile data and prepare reports for leadership review.
- Handle confidential and sensitive information with discretion and professionalism.
- Assist with the preparation of correspondence, memos and other documents.
- Organize and maintain files, records and other documents.
- Assist in processing expense reports, invoices and other financial documents.
- Order office supplies and maintain inventory levels.
- Coordinate and organize office events, including meetings, conferences, and team-building activities.
- Handle special projects and other duties as assigned by leadership.
Requirements:
- Proven experience as an administrative assistant or similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Proficiency in Microsoft office suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and exercise discretion.
- Flexibility to adapt to changing priorities and deadlines.
- Adaptability and willingness to learn new skills.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Ability to prioritize tasks and work efficiently under pressure.
- Previous experience in a fast-paced, dynamic environment.
