Schedule:
Monday through Friday Office Hours
Location:
7 Washington Avenue Scarborough, ME 04074
Position Purpose:
The Office Coordinator is responsible for providing quality day-to-day office and warehouse administrative support to leadership and staff.
Major/Key Accountabilities:
- Completes daily, weekly, and monthly data entry and reporting requirements for warehouse.
- Distributes company information such as newsletter, employee recognition, and other information cascaded from leadership.
- Partners with plant leadership to coordinate and organize employee events.
- Responsible for HR administrative tasks such as new hire onboarding process, submitting new hire paperwork including I-9 verification, annual benefits enrolment coordination, and onsite interview preparation.
- Responsible for upholding and maintaining confidentiality.
- Supports timekeeping and payroll process; works closely with management to confirm timecard discrepancies. May submits timecards for processing.
- Provides information and answers for local employee concerns and needs.
- Escalates all employee relations issues and concerns to the HR Business Partner in a timely manner.
- Maintains front office and warehouse supplies, assists management with placing order for supplies and verifies receipt of supplies.
- Performs general clerical duties including, but not limited to, employee file maintenance, data entry, mail sorting and processing, email, and phone correspondence.
- Proactively identifies administrative issues such as discrepancies in reporting, documentation, payroll processes and procedures.
- May assist with ad hoc duties such as shipping and receiving coordination, supporting visitors, training of operational procedures or other administrative duties as assigned.
Qualifications:
- High school diploma/equivalent
- Associate’s degree or higher is preferred
Experience:
- Previous timekeeping experience and local and federal payroll knowledge, preferred.
- Accounts-payable experience, preferred.
- Previous office management or administrative coordinator experience in warehouse environment preferred.
- Proficient with Kronos and Workday preferred, or any other HR operating systems
Skills and Knowledge:
- Intermediate computer skills in Outlook, Microsoft Excel, Word, and PowerPoint.
- Ability to anticipate needs. Classification: Confidential
- Organizational skills
- Problem solving
- Time Management
- Decision Making
- Excellent communication skills, written and verbal.
- Strong Customer Service skills
- Ability to multi-task in a fast-paced work environment
Base pay range is $22.50 to $33 hourly.
Salary ranges provided take into account a wide variety of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications, geographic differentials and other business and organizational needs. Therefore, actual amounts offered may be higher or lower than the range provided. If you have questions, please speak to your Talent Acquisition Partner about the flexibility and detail of our compensation philosophy.
Dependent on the position offered, other forms of compensation may be part of a total offering beyond medical & retirement benefits and may include other monetary incentives or business benefits.
