Office Manager Job Summary:
We are seeking a highly organized and detail-oriented Office Manager to join our team. The Office Manager will be responsible for overseeing the day-to-day operations of our office, ensuring smooth workflow, and providing excellent customer service. This position requires proficiency in construction type office management and strong clerical skills.
Duties may include:
- Organize office operations and procedures.
- Organize and manage Accounts Receivables, including monthly billing, payment processing, ongoing collection.
- Establish and maintain job contract files, obtain certificates of insurance, other required documents.
- Set up jobs in computer and physical files, Quickbooks.
- Manage Intuit Payroll processing on a weekly basis, checking work tickets with employee time and project billing.
- Assist in the on boarding process for new hires.
- Monitor employee badging, testing and security as needed.
- Certified payroll and other required compliance documents as necessary
- Prepare local wage taxes.
- Prepare information and documents for tax accountant.
- Office management including maintenance, mailing, supplies, vehicles and equipment, bills, errands, office supplies.
- Answer phones, copy, scan, and file documents.
Requirements:
- Previous experience in a construction office or similar setting is required, 2+ yrs. preferred.
- QuickBooks accounting software experience, accounting education a plus.
- AIA billing experience a plus.
- Excellent written and verbal communication skills with a friendly and professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize workload effectively.
- Ability to coordinate workflow with owner and coworkers in office and in the field.
- Ability to learn quickly, take direction, and work both independently and cooperatively.
- Strong problem-solving abilities.
- Proficient in using office equipment, including computers, printers. IT experience a plus
- Proficient in MS Word, Excel and Outlook, with fast, accurate computer skills
- Attention to detail and accuracy in data entry tasks
- Ability to maintain confidentiality of sensitive information
We offer competitive pay ($23-$31) based on experience. Full time after training. If you meet the above requirements and are looking for a challenging position in a dynamic office, we encourage you to apply. Please submit your resume and cover letter highlighting your relevant experience.
