A renowned and leading financial services firm in the technology and consumer products space is looking for an Administrative Assistant/Coordinator to join their growing team in West LA.
This is an amazing opportunity to join a tight-knit team and build a great career path. The ideal candidate will have a minimum of 3+ years of administrative experience, have supported a team of executives in a fast-paced environment, and be extremely tech savvy. This candidate should also have experience in maintaining a database of client information and be able to communicate cross-functionally internally and externally with clients. Additionally, you will be responsible for managing complex calendaring and scheduling, as well as ad-hoc projects. Are you a natural problem-solver, extremely organized, and dedicated to your career? Apply now!
Responsibilities included but not limited to:
- Support a team of executives with high-level administrative support and ad-hoc projects
- Handle complex calendar management, meeting coordination, scheduling, and email and phone correspondence
- Travel coordination and itinerary planning for commercial and private travel, and both domestic and international
- Manage day-to-day operations and act as liaison between leadership, vendors, investors, and clients
- Facilitate office operations and ensure the office is running smoothly from an office management perspective
- Process expense reports and assisting with accounting duties as needed
- Plan and organize corporate events
- Special project related tasks as needed
Requirements:
- Minimum 3+ years’ experience in a professional services environment; administrative and/or coordinator experience preferred
- BA degree is highly preferred, not required
- High-level of discretion, organization and prioritization
- Excellent communication skills both written and verbal
- Strong proficiency in Microsoft Office Suite
- Ability to work onsite 5 days a week is required
Please submit your resume for consideration.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
