Must Haves:
- Strong proficiency in Excel and advanced analytical skills.
- Excellent mathematical skills and attention to detail.
- Experience with financial processes, invoicing, and contract management.
- Strong organizational and process management skills.
- Ability to work well within a team and maintain a positive attitude.
- Bachelor’s degree
Pluses:
- AEC industry experience is a plus
- Experience with Deltek and/or Oracle is a plus.
- International contracts/finance
- Federal grant experience
Day to Day:
A large design and Engineering consulting firm is currently seeking a highly skilled Finance/Contracts Administrator to join our team. The ideal candidate will have exceptional skills in Excel, strong analytical capabilities, and the ability to manage large datasets efficiently. This role is crucial in supporting our project managers, ensuring the accuracy of our financial processes, and maintaining our budget tracking systems.
Key Responsibilities
:
1. **Excel Proficienc
y:- Utilize advanced Excel functions including pivot table
s.- Manage and analyze datasets spanning up to 20 tabs and thousands of row
s.- Create and use templates for data analysis and reportin
g.- Ensure fast and accurate data processing and analysi
s.
2. **Rate Tables and Invoici
ng:- Build and maintain rate tabl
es.- Analyze risk and profit to determine rat
es.- Ensure the accuracy of invoicing, verifying that correct rates are applied, and invoices are sent out prompt
ly.- Double-check billing details for accuracy before sending out invoic
es.
3. **Process Managem
ent:- Follow and enforce established processes and checkli
sts.- Ensure documentation is complete and accur
ate.- Coordinate with project managers to ensure adherence to processes and resolve any discrepanc
ies.- Bug project managers as necessary to ensure compliance with proces
ses.
4. **Team Collabora
tion:- Work effectively with different project managers and team personali
ties.- Foster a positive team environment and exhibit a collaborative atti
tude.- Experience working with various types of project managers is a
plus.
5. **Detail Orientation and Math S
kills:- Maintain a high level of detail orientation and acc
uracy.- Apply strong mathematical skills to all
tasks.- Be very detail-oriented to ensure accuracy in all financial and contractual docu
ments.
6. **Contr
acting:- Assist in putting together contract pieces using tem
plates.- Ensure client information is accurately added to con
tracts.- Familiarity with fixed-price contracts is
a plus.- Experience with subcontracting is bene
ficial.
7. **Budget T
racking:- Monitor budget performance and ensure projects stay within
budget.- Track gross profit margins and ensure they align with compan
y goals.- Identify red flags and problem-solve budget issues as the
y arise.- Assist in finding solutions when project scopes change, or additional work is required without additio
nal pay.
8. **Industry Ex
perience:- Experience in the industry is a significant a
dvantage.- At least one year of experience in a related role is
required.- Ideal for project administrators looking to advance their
careers.
