JOB DUTIES:
1. Prepares letters, reports, and other documents from rough drafts; arranges material into proper
format; and creates basic spreadsheets.
2. Answers inquiries; explains or clarifies rules, processes, and procedures; and provides information
requiring general knowledge of institutional operations.
3. Extracts information from a variety of sources and compiles information for periodic or special
reports.
4. Processes petty cash requisitions, prepares reimbursement reports, and monitors replenishment of
funds.
5. Performs corporate credit card purchases and reconciliations, creates reports, and provides support
to other card holders.
6. Maintains databases by entering information from a variety of source documents and determining
actions necessary to obtain missing information or to correct information.
7. Files documents, records, and reports; develops, reconstructs, and/or purges files; indexes, locates,
and updates records.
8. Orders, receives, and maintains office supplies.
9. May act as timekeeper and assists employees and managers with accurate timekeeping submission;
reviews and verifies timekeeping entries.
10. Performs other related Administrative Assistant job duties as required.
EMPLOYMENT STANDARDS
MINIMUM QUALIFICATIONS
Education and Experience: A high school diploma or general education development test (GED) and
four years of relevant experience; or Associate’s Degree from an accredited college or university in a
related field and two years of relevant experience; or Bachelor’s Degree from an accredited college or
university in a related field.
Required Knowledge of: Administrative procedures and systems; methods and techniques of data
collection and report preparation; and current office technology and equipment.
Required Skills and Abilities to: Make arithmetic computations with speed and accuracy; apply
business policies and procedures; problem solve; prioritize and multi-task; communicate clearly and
concisely, both verbally and in writing; establish and maintain effective working relationships with those
contacted in the course of work; work independently and in a team environment; and operate current
- office equipment including computers and supporting applications.
