Finance Project Coordinator
Temp-to-hire
Chicago, IL
$60-75k
*Position will be mostly remote after onsite training, required to come to downtown Chicago (Loop) office as needed
*Comprehensive benefits and bonus potential
*Might consider direct hire employment for qualified candidates who are presently employed
Kelly is seeking a Finance Project Coordinator to work with our client, a successful civil engineering company, on a temp-to-hire basis. This is an excellent opportunity to join a reputable organization that offers excellent benefits as well as extensive work-from-home possibility!
The Finance Project Coordinator will:
- Create templates to ensure quality control and efficiency in invoicing
- Maintain information across company used systems to ensure accurate and up-to-date project and program status
- Assist with the creation and distribution of relevant internal and external correspondence related to projects or programs
- Support administrative preparation for meetings, including compiling materials and following up on action items
- Prevent issues from reaching critical status by maintaining communication with manager(s) and maintaining an updated understanding of projects or programs
- Regularly audit sent invoices to ensure correct service codes and product descriptions are being used
- Actively manage clients considering their individual payment terms
- Work with the Senior Project Managers, Project Managers, and Project Coordinators to optimize business performance
- Assist in creating training guides and best practices for the finance department
- Prepare financial materials and ad hoc reports and analyses as needed
- Assist with preparation of annual reports, financial statements, forecasts, and audits
- Develop and maintain detailed, accurate, and complete project files, ensuring data integrity
- Provide additional administrative support to project teams when required
- Complete other tasks as assigned by the Finance Director
Qualifications:
- Associate’s degree or equivalent experience required
- Bachelor’s degree in business or an equivalent degree from a four-year college or university preferred, but not required
- Must have intermediate to advanced Smartsheet experience
- Advanced knowledge of VLOOKUP and Pivot Tables (Excel) would be a plus
- Experience maintaining financial statements and/or projects
- Strong organizational skills with high attention to detail
- Self-starter who is proactive with the ability to work independently
- Experience with QuickBooks Online software preferred, but not required.
- 1+ years of remote or hybrid work experience
This is an urgent need! If qualified and interested, please apply to this posting ASAP or directly send your resume to SARP028@kellyservices.com.
