The Executive Assistant reports to the President and is responsible to provide administrative and operational support to the President of our client in Tyler, Texas.
ROLES AND RESPONSIBILITIES – Directly & Through Subordinates:
- Manage calendar and scheduling for company President.
- Draft, review and send communications on behalf of the President.
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Answer and respond to phone calls, communicate messages and information to the President.
- Act as gatekeeper for the President while creating smooth communication between the President & Staff.
- Prioritize emails and respond when necessary.
- Coordinate travel arrangements as needed.
- Maintain various records and documents for company executive(s).
- Responsible for contributing to the overall mission of our client & following all Core Values.
Perform other such tasks and assignments as directed by management/leadership of organization.
KNOWLEDGE, SKILLS AND ABILITIES
- Graduated from High School with your diploma.
- 5 years of experience as an Executive Assistant
- Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
- Manages sensitive matters with a high level of confidentiality.
- Communicates on an intermediate level with others (internally and externally) to provide, exchange, or verify information, answer inquires, address issues, or resolve problems or complaints.
- Tracks, monitors, plans, coordinates, or schedules activities at an intermediate level to ensure deadlines or requirements are met.
- Ability to make recommendations to address and resolve issues.
- Ability to effectively deal with diverse groups and individuals and to maintain working relationships.
- Be proficient in preparing and proof-reading correspondence, forms, etc. in a way that accurately portrays the voice of the President.
- Proficient in Microsoft Office software: Excel, Word, PowerPoint, and Outlook.
- Ability to communicate effectively both orally and in writing.
- Knowledge and skill in records administration and maintenance.
- Ability to establish and maintain effective working relationships with others.
- Skill in developing office policies and procedures.
WORKING ENVIRONMENT
- Works primarily out of the local office.
PHYSICAL DEMANDS
- Prolonged sitting required, with ability operate office equipment which may include heavy lifting, bending and standing.
- Requires ability to handle stressful situations in a calm and courteous manner at all times.
- Requires working under some stressful conditions to meet deadlines and patient needs, and to make quick decisions and resource acquisition.
This document in no manner constitutes a contract between employee and our client. Texas employment law is “employment at will”, which applies to all phases of the employment relationship, either party in an employment relationship may modify any of the terms or conditions of employment, or terminate the relationship altogether, for any reason, or no particular reason at all, with or without advance notice.
Employer may develop and change personnel policies, reassign employees, and change such things as work locations, schedules, job titles, job descriptions, pay and other aspects of jobs at will.
Our client strives to provide Equal Opportunity employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
