As a Human Resources Assistant, you will be responsible for a variety of HR functions to support the organization and its employees. Your duties will include:
Key Responsibilities:
- Monitor HR email inbox, promptly responding to candidate inquiries and sending follow-ups as necessary.
- Perform clerical tasks including answering phones, screening and forwarding calls, managing emails, data entry, and maintaining employee and company records.
- Conduct administrative duties such as filing documents, assisting with monthly reports, managing benefits and billing, and handling colleague administrative paperwork.
- Address employee benefit inquiries and assist with resolving issues related to benefits access or premiums.
- Support Open Enrollment and other benefit, health, and wellness programs as required.
- Conduct data entry and ensure accuracy of employee records in HRIS systems such as BambooHR and EASE Central.
- Assist with workforce management tasks including tracking attendance and managing time-off requests in BambooHR.
- Organize setup for annual mandatory training sessions and manage yearly retraining activities through Zywave and BambooHR.
- Initiate background checks, drug screenings, and professional reference checks.
- Create and update new hire packets, facilitate paperwork distribution, conduct orientations, perform I-9 verifications, and enter employee data into the HRIS.
- Maintain confidentiality when handling sensitive information, documents, emails, employee relations issues, inquiries, complaints, leaves of absence, and accommodations.
- Complete state filings, including withholding account and unemployment account filings and payments.
- Review mails and fulfill EDD paperwork requests.
- Support the HR team in organizing company events and employee engagement initiatives.
Qualifications:
- Minimum of 2 years HR experience
- BA/BS in Human Resources, business or related fields
- Strong knowledge of employment labor laws and regulations.
- Ability to handle sensitive information with confidentiality and discretion.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent data entry skills with high attention to detail.
- Strong communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Proficiency in HRIS systems such as BambooHR, EASE Central and Employee Navigator.
- Experience with benefits administration, 401(k).
- Prior experience in a fast paced, high growth startup environment preferred
- Excellent computer skills with DocuSign, MS Office, Outlook, Excel, PDF experience needed.
- SPHR/PHR is a PLUS
Type: Contract to hire (40 hours/week)
Location: Hybrid schedule, Campbell, CA.
Hours: 8:30 am to 5:30 pm PST with flexibility for after-hours work if required
Compensation: $60,000 to $75,000 per year.
