We are hiring a part-time Purchasing Assistant to support a thriving Seattle-based biotechnology company. In this role, you would be joining a fast-paced procurement department in a dynamic start-up environment. You will be primarily responsible for the timely resolution of discrepant invoices and other administrative duties.
Schedule: 20 hours per week
Duration: 6-9 month contract
Pay Rate: $28.85 to $35.10 per hour
Location: Hybrid/Remote. Office located in Seattle, WA. Onsite requirements are flexible for this role, strong applicants within the Pacific and Mountain time zones are encouraged to apply.
Responsibilities:
- Under the supervision of the Senior Manager of Procurement, assist the procurement team with daily tasks related to invoicing, contracts, supplier and stakeholder communication during an ongoing ERP implementation
- Review invoices pending procurement involvement on a daily basis
- Resolve discrepant invoices using root cause analysis, attention to detail, historical investigation, and prompt communication
- Reroute discrepant invoices to appropriate parties for input and resolution using a combination of Outlook, Adobe, and OpenText/SAP
- Assist with PO data clean-up projects within SAP
- Review open POs and work with the Buyers to update delivery dates and close out orders
- Use Excel to organize, analyze, and draw conclusions from data reports extracted from SAP
- Interact with all levels of the organization with clear, concise, and customer-service-oriented communication
- Assist the Procurement team with ad hoc requests or projects
To be a good fit for this role:
- A bachelor’s degree or a high school diploma with 2+ years of purchasing or administrative assistance experience
- Strong Microsoft Office skills- daily Excel use in past roles is a plus.
- Ability to learn quickly and work efficiently
- Detail oriented with the ability to identify complex issues or problems
- Excellent oral and written communication skills
- Experience using SAP S/4 HANA for PRs and POs
- Experience using OpenText VIM for invoice reconciliation
