POSITION SUMMARY:
The Property Management Team Administrative Assistant supports the Property Management and Community Impact teams by handling a variety of administrative tasks.
Please note this is an on-site, 5 days a week in Alpharetta, GA opportunity only. This is not a hybrid nor remote role.
ROLES & RESPONSIBILITIES:
- Manage various email inboxes, respond to requests, including entering and managing the work order system, and communicating needs to appropriate parties for resolutions.
- Provide administrative support for the teams, including preparing reports and distributing daily team mail.
- Create, update, scan documents and maintain electronic databases, spreadsheets and documents, such as team contact information, vendor lists, COIs, event photos, and monthly reports.
- Update, transcribe and distribute quarterly inspection and meeting notes.
- Order office, cleaning, copy room and Mother’s Room supplies as needed.
- Serve as primary contact for and manage users of all the Jackson Healthcare corporate and company FEDEX accounts.
- Schedule meetings, book conference rooms and maintain the team calendars.
- Book travel for team members for offsite office visits, conferences, etc.
- Oversee organization projects for supplies an décor.
- Assist with completion of expense reports.
- Assist with miscellaneous design and printing orders.
- Other job-related duties as assigned.
Conduct job duties in accordance with the Corporate Values and Culture.
- Respect all individuals without regard to their position. Understand that there is no class system.
- Seek first to understand before responding, do not rush to judgment.
- Take ownership of self and conduct self with intellectual honesty; willing to admit mistakes and understand strengths and weaknesses. Believe and operate under the principle “If it’s to be, it’s up to me.”
- Function in a fail-safe environment that forgives and focuses on solutions. Encourage and support other associates, creating an environment to succeed.
- Communicate problems directly and not engage in rumors or gossip.
- Embrace a “Team-First” vs. “Me-First” attitude. Understand that the possibilities for success are limitless when one is impervious to competition.
- Does not take credit for other’s accomplishments and will give others credit with praise and recognition.
- Always try to do what’s right with a firm sense of integrity and ethics, behaving in a manner consistent with principles of moral conduct.
QUALIFICATIONS – EDUCATION, CERTIFICATIONS and WORK EXPERIENCE:
Education/Certification:
- Associatedegree from a four-year college or university is preferred, or equivalent combination of education and work experience.
- Notary preferred.
Experience REQUIRED:
- 1 year of experience in office and administrative work environment.
KNOWLEDGE, SKILLS, AND ABILITIES:
Required Knowledge:
- Proficiency in use of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, SharePoint, OneDrive Teams and Smartsheet)
Skills/Abilities:
- Excellent verbal and written communication skills.
- Superior organizational, planning, and time management skills for managing multiple and conflicting activities.
- Ability to work in fast-paced, dynamic environment.
- Strong work ethic, commitment to service and customer orientation, and be a team player.
- Able to work independently with little supervision.
- Able to manage multiple detailed projects and drive toward deadlines.
- High level of interpersonal maturity, poise, and professionalism.
