POSITION: Interim Operations Manager
ORGANIZATION TYPE: NY State Government Agency/Social Justice
FULLY REMOTE – 5 days a week
(Requires 2x a month travel within NY State - MUST HAVE CAR)
Hours: 9 am – 6 pm (40 hours a week) with some flexibility
START DATE: Late September 2024
DURATION: 3-6 months
PAY RATE: $90-100/hour
OVERVIEW:
Education Requirements
- Bachelor’s or Master’s Degree in Public Administration, Nonprofit Management, Business Administration, or a related field.
Experience Requirements
- Minimum of three years’ experience in operations management, project management, or a similar role within a governmental or nonprofit setting.
- Proven track record in managing the logistics of large-scale meetings or events, including virtual components.
- Experience in community engagement and public relations is highly desirable.
Preferred Skills
- Strong organizational and multitasking abilities, with a focus on detail-oriented execution.
- Excellent communication and interpersonal skills, with the ability to interact effectively with diverse groups.
- Proficiency in project management tools and virtual meeting platforms.
- Ability to work independently and make sound decisions under pressure.
Responsibilities/Requirements
- The Interim Operations Manager will manage the day-to-day operations of the NYS Community Commission on Reparations Remedies during its critical initial phase.
- The Interim Operations Manager will coordinate meetings, manage communication strategies, ensure timely fiscal operations, and develop a community engagement plan to support the Commission's mission and goals.
Key Responsibilities
- Manage and coordinate the Commission’s daily operations, ensuring that all functions run smoothly during the interim period.
- Establish and maintain a comprehensive schedule of public meetings, including securing streaming services to ensure public accessibility in compliance with Open Meetings Law.
- Hire Parliamentarian to ensure that all meetings are conducted according to parliamentary procedures.
Meeting Coordination:
- Develop and implement a structured meeting schedule ensuring all logistical aspects are in place, including placement of public notice of meeting in news media, agenda preparation, venue selection, and virtual streaming. Coordinate the scheduling of commissioners, guest speakers, and public testimony, ensuring the meeting location, necessary materials, and information are distributed to all parties in advance.
- Communication Management: Serve as the primary point of contact for internal and external communications, ensuring timely and accurate information flow between commissioners, stakeholders, and the public. Develop and implement a communication plan that supports the Commission’s work, including press releases, press alerts, media interviews and social media outreach.
- Community Engagement: In collaboration with the Commissioners, develop a community engagement plan to ensure that the Commission’s work is inclusive and responsive to the needs and perspectives of the broader community. Organize and facilitate public hearings and meetings, and other community events, ensuring broad participation and meaningful dialogue.
- Transition Planning: Work closely with the Chair and commissioners to document all operational processes and procedures, providing a comprehensive report to the incoming Executive Director on all activities of the Commission. Identify any gaps or challenges in the current operations and recommend solutions to ensure a smooth transition.
- Additional Requirements: Must be available to work flexible hours and as needed to support the Commission’s meeting schedule and public events
- Location: Remote, statewide. Work will be performed remotely with the exception of Commission meetings which will require in-person attendance. Commission meetings will be held in the 12 regions across the State.
Hours:
This is a full-time position until a permanent Executive Director is retained.
Travel:
Travel is required for in-person attendance at Commission meetings. A car is required. The cost of travel is included in the hourly pay rate. Additional reimbursements for travel will not be authorized.
Reporting Structure:
The Interim Operations Manager will report directly to the Chair of the NYS Community Commission. Application
- Cover Letter
- Resume – the resume should provide details to support the education and experience requirements.
- A list of professional References to support the experience requirements and preferred skills. The reference data should include company name, contact person and contact person’s title, address, telephone number, and email.
