Our client, a high-velocity supply chain startup is seeking a contracted Executive Assistant to join their team in their Chicago, IL office ASAP. This will be an hybrid position Monday - Friday.
*Contract - possibility for perm for the right fit!
*MUST be able to start ASAP (End of week)
Responsibilities:
- Maintain and manage calendars in Outlook, including heavy coordination of executive travel arrangements and itineraries
- Prepare correspondence internally and externally as directed by DEO, with high level contacts inside and outside the company such as vendors, customers, and senior leadership
- Coordinate onsite and offsite vendor meetings, office work orders and some facilities management
- Organizes, prioritizes, and summarizes the content of incoming materials, specialized projects, special requests, and meetings
- Coordinate board meetings and Zoom conference meeting setup
- Prepares special or one-time reports, replies to inquiries, and creates, maintains, and update spreadsheets to support reporting and analysis for senior leader approval
- Coordinate team events and cultural venues with Office Coordinator as directed by senior leadership
- Manage monthly travel and expense reports for DEO and CEO
Required skills and qualifications
- Calm under pressure and able to think quickly on your feet
- Strong working knowledge of Word, PowerPoint, Excel and Outlook
- Internet Savvy
- Excellent written and verbal communication skills
- Flexible schedule and willing to work on-call
- Self-motivated, organized and proactive
- Strong attention to detail
- 5-7 years of Executive Assistant Support Experience
- Able to work in a team environment
- Must be legally authorized to work in the United States
Please submit your resume for consideration!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
