Job Title: Operations Coordinator
Location: Maitland, FL
Compensation: $60,000 with 5% bonus
Job Type: Full Time
Benefits: 401k, Healthcare, Paid Holidays, PTO, etc.
Why you should apply:
- PRS is part of the Orlando Business Journal’s Best Places to Work and Fast 50 lists for 2022 and 2023.
- Yearly all-expense paid incentive trip.
- We have a high energy, fast paced & fun working environment.
- We are a young and growing company with opportunities for promotion.
- We have an in-depth training program for entry level staff. We are committed to your success!
- We focus on teamwork and collaboration.
- Dynamic and competitive atmosphere
- Daily team trivia
- Monthly team building outings (Sports games, Volunteer days, Scavenger hunts, happy hours, company dinners, golf scrambles, etc.).
What We are Looking For:
- Excellent verbal and written communication skills.
- Exceptional interpersonal skills and customer service.
- Ability to answer phones in a friendly and professional manner.
- Proficient in MS Office Suite
- Able to troubleshoot basic technology issues when needed.
- Experience processing payroll preferred.
- Ability to multi-task and work in a highly organized manner, prioritizing tasks, and attention to detail.
- Understand office management practices and maintain an organized environment.
Job Description:
This role will report to the Operations Manager, have a high degree of interaction with the CEO, COO, and Training and Development Manager.
Day to Day:
- Morning Reporting – Job postings + Daily call reporting
- Restock of Snack bar + Coffee bar
- Geckoboard updating (TV Company Dashboards/checking for accuracy)
- Budgeting
- Creating signs/ monthly calendars utilizing Canva
- Working with T+D Manager to set up new hires training materials
- New hire desk set up (computer/phone/headset/new hire paperwork/mouse/monitor/etc.)
- Sending out Monthly GM Leaderboard
- Organization within the office (closets/ desks/lunchroom)
- Provide administrative support in areas such as reporting and data entry/maintenance.
- Answer phone calls, handle transfers, etc.
- Attend team meetings and training sessions as required.
- Process payroll: including 401K upload and Workers Compensation upload
- Take inventory weekly of office supplies and order when needed
- Monthly Furniture Check – put in tickets as needed
- Vendor management (Issue calls/ emailing/ in person meetings as needed)
- Troubleshoot technology issues (computers/headsets/phones/Wi-Fi/etc.)
- Plan team and company events and outings and adhering to monthly budget.
- Weekly Invoicing utilizing QuickBooks software
- Sending Sign-on and Referral bonuses out to candidates as needed
- Contractor time sheets and invoice tracking
- Updating placements as they come into the correct spreadsheets
- Updating P+L with placements
- Monthly calendar update meetings
- Client and candidate survey send outs
- First line of communication with sales members/ leadership/ management
- Keeping office space tidy/restocking when needed
- Working closely with Operations manager and CEO on ad-hoc projects and other tasks as needed
Ad Hoc Recruiting Support when needed:
- Posting Jobs
- Sending LinkedIn messages
- Stepping in and helping in certain situations (maternity leave/ extenuating circumstances with recruiters/back office)
Who We Are: Primary Recruiting Services (PRS) –is a multi-practice professional search firm with five areas of focus: PRS- Accounting & Finance PRS-Energy, and PRS-Engineering, and PRS-Supply Chain. We are built on a team of highly trained and specialized recruiters that focus on providing candidates, specifically in those industries.
