Ultimate Staffing is seeking a dedicated and organized Operations Assistant to join our team in Wakefield, MA on a permanent basis. In this role, you will be responsible for managing day-to-day office operations, providing administrative support, and ensuring smooth workflow within the organization. This is a great opportunity for someone who is highly detail-oriented, skilled in multitasking, and enjoys working in a dynamic environment.
Location: Wakefield, MA (100% Onsite)
Compensation: $30 - $35 per hour
Schedule: Monday to Friday, 8:00 AM - 4:30 PM
Benefits:
- Medical, Dental, and Vision coverage
- Flexible Spending Accounts (FSA)
- Disability Insurance
- 401(k) with Profit Sharing
- Life Insurance
Key Responsibilities:
- Oversee office operations, including front desk management, vendor coordination, and customer service support
- Provide administrative assistance, such as scheduling meetings, managing calendars, and maintaining office records
- Assist in onboarding new hires and coordinating internal staff communications
- Prepare and distribute regular reports on production, sales, and pipeline activities
- Support invoicing processes, resolve billing discrepancies, and assist with Accounts Receivable (A/R) and Accounts Payable (A/P) functions
- Maintain organized document libraries and ensure compliance with company procedures
Qualifications:
- Foundational experience with Accounts Receivable and Accounts Payable processes
- Strong interpersonal communication skills, both written and verbal
- Exceptional time management skills with the ability to multitask and prioritize in a fast-paced environment
- Proficiency in Microsoft Office 365 (experience with Adobe Pro and Workday is a plus)
- Bachelor's Degree preferred, but not required
Qualified candidates should contact AJ Jasurda by calling/texting his desk at 603.402.5535 for immediate consideration.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
