Position: Facilities Coordinator/Administrative Assistant
Location: Los Angeles, CA
Pay: $20-23/hr
We are seeking a hardworking Administrative and Facilities Specialist to support our office. This role ensures staff satisfaction by delivering Facility Management services and improving customer satisfaction.
Responsibilities:
- Provide remote support to West offices, answering external calls.
- Collaborate with IT, HR, Marketing, etc.
- Administer work-order systems and oversee maintenance and repairs.
- Handle Seattle office catering, new hire orientations, and supply orders.
- Manage vendor contracts and ensure service level agreements are met.
- Provide event logistics, review invoices, and perform office walkthroughs.
- Assist with budget tracking and perform safety inspections.
- Coordinate desk arrangements and keep the occupancy database updated.
- Manage shipping, receiving, and office security systems.
- Support sustainability initiatives and handle additional administrative tasks.
- Manage mobile/laptop deliveries, new hire setups, and equipment returns.
- Perform server room tasks and supervise on-site vendors.
Qualifications:
- 2-3+ years of related experience in a professional services environment.
- Strong interpersonal and communication skills.
- Ability to work autonomously with ownership of results.
- Strategic thinker with the ability to anticipate needs and offer solutions.
