Administrative Coordinator
Seeking an Administrative Coordinator to join our team. This is a fast-paced, high-energy position with opportunities for career growth.
The Administrative Coordinator supports our various initiatives including support for fundraising and events. This is a full time, hybrid position. Once trained, you must be available to work onsite at least 3 days a week. This position reports to the Director of Communications & External Relations.
Key Responsibilities
- Under the direction of the Director of Community Outreach & Education, coordinate aspects of grant submissions, including research, drafting proposals, preparing reports, and tracking progress and compliance.
- Under the direction of the Director of Communications and External Relations, prepare and distribute marketing and promotional materials related to events, corporate partnerships, and grant initiatives.
- Maintain the donor database, utilizing the event and grant management functions.
- Process all gifts, sponsorships, and other contributions, including invoicing sponsors and ensuring timely receipt of sponsorships.
- Organize aspects of our internal and external events.
- Support the department with administrative tasks and other assigned duties as needed.
Qualifications
- Bachelor’s degree
- 1-2 years’ experience in academic, community-based or other non-profit organization a plus.
- Experience working with databases (e.g. Salesforce, DonorPerfect, Blackbaud etc.) preferred.
- Event fundraising support experience a plus.
- Proficient in Microsoft Office products and ability to learn how to use new software quickly.
- Innovative, creative, and solutions-oriented thinker with a collaborative approach to work.
- Internal drive to produce high quality work.
- Ability to coordinate and prioritize multiple projects with fast turnaround times and deadlines.
- Strong written and oral communication and interpersonal skills.
- Ability to work independently; show flexibility and adapt to changing priorities.
- Attention to detail, flexibility, and a sense of humor/perspective is a must.
