Prospect Group is an exclusive real estate investment and development firm. We are looking for a motivated and detail oriented Part time and Full times office assistant to support our busy office. If you have a passion for organization, a flair for customer service, some accounting experience and a keen interest in social media, we want to hear from you.
Responsibilities
As an executive office assistant, you will play a key role in ensuring the smooth operation of our real estate office. You'll be responsible for a variety of tasks, including administrative support, customer service, basic accounting duties, and managing our social media presence. Your role will be crucial in keeping our office running efficiently and supporting our amazing team.
Key Responsibilities:
- Administrative Support: Handle general office tasks such as answering phones, managing emails, scheduling appointments, and managing utilities.
- Customer Service: Greet contractors, respond to inquiries, and provide excellent service to ensure a positive experience for everyone who interacts with our office.
- Accounting Assistance: Assist with basic accounting tasks including invoicing, expense tracking, and reconciling accounts. Familiarity with QuickBooks accounting software is a plus.
- Document Management: Prepare, file, and organize important documents and records, ensuring accuracy and confidentiality.
- Social Media Management: Create and schedule engaging social media posts related to real estate, property listings, and office events. Monitor and respond to social media interactions to enhance our online presence.
- Coordination: Support office staff with various tasks as needed and help coordinate office events and meetings.
Qualifications
- Previous experience as an office assistant or in a similar role.
- Real estate transaction coordination or management experience is a plus
- Basic accounting knowledge and experience with accounting software (e.g., QuickBooks, Excel).
- Familiarity with social media platforms (e.g., Facebook, Instagram, LinkedIn) and content creation.
- Strong organizational skills with attention to detail.
- Excellent communication skills and a professional demeanor.
- Ability to handle multiple tasks and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Hours:
Part time or full time. Hours are flexible
Compensation:
Competitive hourly rate or salary based on experience
