Location: 5 days Onsite in Pasadena, CA
The ideal candidate will be will be responsible for completing multi-level tasks in a professional and timely manner.
Administrative Support:
- Manage phone calls, emails, and correspondence.
- Organize and maintain physical and digital files for easy access and retrieval.
- Prepare, send, and track documents to ensure timely delivery.
Personal Assistance:
- Assist senior management with daily tasks and scheduling.
- Manage calendars and schedule meetings, appointments, and events.
- Conduct research and prepare reports as needed.
Billing and Invoicing:
- Handle billing processes, prepare invoices, and ensure timely payment follow-ups.
Customer Service:
- Marketing: Basic understanding of marketing principles and experience with social media platforms is a plus.
Qualifications:
- Experience: Minimum of 2 years of experience in an administrative or personal assistant role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Communication: Excellent verbal and written communication skills.
- Organization: Strong organizational and multitasking abilities with keen attention to detail.
- Adaptability: Ability to adapt to changing priorities and handle multiple tasks simultaneously.
- Problem-Solving: Proactive approach to problem-solving with strong decision-making skills.
