Fleet Coordinator
Contract to Hire
Nashville, TN – Hybrid (3x week onsite)
JOB SUMMARY:
This role will assist in managing the development, implementation, and administration of policies, programs, and systems relating to Client’s fleet vehicle operations. The Fleet Manager, reporting to the Senior Manager, Fleet Operations, will be a member of a working group consisting of leaders from multiple lines of business to assess needs, find synergies, and provide processes and solutions to ensure the safe and efficient deployment of company owned or leased vehicles.
ESSENTIAL FUNCTIONS:
Fleet Management Strategy
- Coordinate overall vehicle strategy for all Client’s lines of business
- Aggregate vehicle specifications as business needs evolve
- Coordinate efforts and needs among various teams to create efficiencies and achieve cost reductions
Vendor Management
- Work with suppliers to maintain vehicle trackers by Client’s lines of business
- Work with suppliers to develop fleet reports by Client’s lines of business
- Review monthly invoices and process for payment
Vehicle Management
- Facilitate efforts of cross-functional teams regarding the assessment of needs for, and ordering of, fleet vehicles as well as managing quantity balances and sell-offs as appropriate
- Achieve cost efficiencies across the operation by managing programs such as fuel, maintenance, purpose-built configuration (upfitting), repairs, and vehicle purchases
- Search for and implement additional opportunities in vehicle management that can lead to increase efficiency and cost savings
Driver Management
- Manage the use of and compliance with telematics/safety tracking
- Track and report accidents and other events related to the safe operation of fleet vehicles
Accident Management
- Gather accident reports and participate in internal investigations
- Coordinate post-accident activities with Client’s Global Risk Management, Legal, Human Resources, Safety, business unit leads, and other groups as needed
- Manage repair or replacement of damaged vehicles
- Evolve safety programs and training using lessons learned
Minimum Education, Licenses and Certifications Required:
Bachelor’s degree from an accredited university in business or other related field required
Qualifications:
- 2+ plus years experience in fleet administration preferred
- Previous experience with project management including work prioritization and planning
- Ability to function effectively across a multi-faceted business landscape
- Possess skills to gather, analyze, and interpret information and draw correct conclusion regarding trending and performance against defined metrics
- Experience creating reports designed to illustrate progress toward measurable goals
- Demonstrated time management skill required to meet absolute deadlines
- Communicate effectively with all levels of employees
- Ability to work effectively with diverse populations
- Ability to lead process improvements in a team environment by driving initiatives from concept through implementation
- Proficient computing skills including Microsoft Office
- Travel may be required.
