Hybrid Executive Assistant to CEO of Nationwide, High-End Design and Manufacturing Company, Cypress CA
The CEO of a privately held, nationwide company specializing in the design and manufacturing of high-end interior and other consumer products, requires an EA who can thrive in a high energy, rapidly growing corporate environment. The role is hybrid- in office Tuesdays and Thursdays, remote Mondays, Wednesdays and Fridays, occasionally in office a 3rd day. Looking for an assistant who is able to understand the business and key players and work with minimal supervision when required.
About the Job:
- Help support and create presentations (i.e., PowerPoint and similar) for Board Meetings, Management Meetings and Company events.
- Communicate with internal and external stakeholders; interface with the Board, senior leaders, and team members with a high level of professionalism and in a manner that reflects positively on the organization.
- Coordinate and facilitate designated meetings and perform related administrative needs, such as meeting scheduling, logistical planning, and chasing action items.
- Arrange logistics and catering for internal meetings.
- Calendar management and scheduling for executive leaders.
- Arrange complex domestic and international travel and accommodations, sometimes including chartering private aviation and driving services.
- Manage expense reports (Concur) for the team, invoices, and check requests in a timely manner.
- Handle last-minute situations with grace under pressure.
- Flexibility for occasional need to work off-hours.
About You:
- 5+ years of experience as an executive assistant or related position working with high-level executives.
- Ability to create professional, executive-level presentations.
- Excellent skills in Microsoft Word, Outlook, Excel, and Power Point.
- Professional demeanor, positive attitude, and ability to flex and adapt to evolving situations.
- Experience in Concur, Kayak, Trello, SmartSheet and Microsoft Teams a plus
- Bachelor’s degree a plus
Salary, Health Benefits, Life Insurance, Paid Vacation
Hours: 8am-5pm
