Fully Remote - Part-Time Executive Assistant to Principal
We are seeking a highly organized and detail-oriented Part-Time Executive Assistant to support the Principal of a high-net-worth family office. The ideal candidate will be fluent in both written and spoken Spanish, with Portuguese considered a plus. This fully remote position requires excellent communication skills, strong organizational abilities, and the flexibility to manage a variety of tasks related to the Principal’s professional and personal matters.
Responsibilities:
- Calendar Management: Schedule and coordinate meetings, appointments, and events across multiple time zones.
- Travel Coordination: Assist with booking international and domestic travel, including flights, accommodations, and ground transportation through a travel agency.
- Document Execution: Facilitate the signing, organizing, and processing of legal and financial documents as needed.
- Correspondence: Handle internal and external communications on behalf of the Principal, including drafting emails and responding to inquiries in a timely and professional manner.
- Expense Management: Track, organize, and process personal expenses; ensure records are accurate and up to date.
- Administrative Support: Assist with various personal and professional administrative tasks, ensuring smooth operations and efficient workflow.
Qualifications:
- Fluency in Spanish (both written and spoken); Portuguese is a plus.
- Proven experience as an executive assistant or similar role, preferably supporting high-net-worth individuals or family offices.
- Excellent communication, organization, and time management skills.
- Ability to work independently and manage priorities across different time zones.
- Strong proficiency with remote collaboration tools and office software (e.g., Microsoft Office, Google Suite).
- Familiarity with international travel coordination and managing multiple schedules.
Compensation: $25-$45/hr
The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
Please send your resume for immediate consideration to: bsedita@adviceny.com
If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
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