We are hiring an Executive Assistant for a top media company in New York, New York. The Executive Assistant for the media company provides key administrative and sales support to a group of Senior Vice President / Vice President Executive Leaders. This role is responsible for day-to-day coordinating of internal and external events for the SVP(s) and teams, scheduling conference room meetings, booking varying travel arrangements, and overall cross-department collaboration within the company to help facilitate fulfillment on departmental needs related to but not limited to marketing, ticketing, sales communications and purchasing. Additional support can involve ticket allocations, designing/editing sales materials, processing expenses and IT troubleshooting.
Responsibilities:
- Read relevant newspapers and trade journals so you are completely immersed in the mission of the office
- Prepare regular reports & summaries and collaborate on ad hoc projects - you’ll have tasks that you “own” completely
- Create multi-city travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels
- Interface directly with other senior executives and executive support professionals – your ability to work well with people on all levels is a very important part of your job
- Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
- Understand the day’s priorities so you can be strategic about how you direct phone calls and manage calendar changes
- Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
- Schedule conference rooms, meetings and video calls
- Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
- Draft letters and emails on behalf of your leaders
- Manage large purchase orders and vendor contract processing
- Process expense reports, renew memberships & subscriptions and work on ticket requests for shows
- Act as “casual buyer” for the department
- Manage purchase orders and vendor contract processing
- Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization
- Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork
- Assist with planning large, high-profile events like premiers, product launches, off-sites as well as smaller-scale gatherings such as service recognition parties and team-building activities(as needed)
- Partner with all executive support professionals within the segment in order to ensure smooth, effective & accurate communication to the broader team
Required Qualifications:
- At least 5 years of supporting C-Suite executives (VP+) and/or equivalent experience
- Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
- Desire to immerse yourself fully and learn all aspects of your executive’s business
- Ability to multi-task and prioritize deadlines/deliverables
- Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
- A calm head and steady hand to deal with the unexpected
- “EQ” skills to build bridges, forge alliances and encourage people to want to work with you
- Complete reliability handling confidential information
- Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked
- Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is may be needed
- Very strong organizational skills and extreme attention to detail
- A professional demeanor, positive outlook and a can-do attitude
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
