JOB DESCRIPTION
As a Property Assistant you will provide diverse support to a team that includes Real Estate Managers, Assistant Real Estate Managers and others. The role is essentially a combination of administrative support and bookkeeping.
Your specific activities will include:
- Supporting the planning, budgeting, and control of operating and capital expenditures.
- Assisting in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
- Assisting with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms and preparation of all related
- Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving
- Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service
- You'll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
- Scheduling and facilitating maintenance with vendors and customers.
- Documenting and tracking all certificates of insurance from vendors and customers.
- Maintaining accurate and pertinent information for vendors and customers.
- Preparing correspondence to customers and vendors.
- Establishing and maintaining effective working relationships with internal and external customers and vendors.
- Opening and distributing incoming mail.
- Conducting site visits to check and stock clerical supplies, etc.
REQUIRED SKILLS AND EXPERIENCE:
- Property or Real Estate Administration experience.
- At least three years of related administrative / office experience.
- Proficiency in Microsoft Word, Excel and Outlook.
- A proven record of providing excellent internal and external customer service.
- A valid driver's license and reliable transportation (you will need to visit various properties from time to time).
- Strong organizational skills and a detail orientation.
- The ability to multitask and manage multiple activities and priorities.
- A friendly people-oriented approach and the ability to interact effectively with customers and coworkers.
NICE TO HAVE SKILLS AND EXPERIENCE:
- Experience with Yardi or similar property management software.
- Knowledge or experience with Bookkeeping (accounts payable, budgeting, etc.).