Our client, a global investment bank located in Chicago, IL, is seeking an Executive Assistant to directly support a new Partner and their team, contributing to the seamless operation of their executive offices. Candidates must have 5+ years of experience supporting senior level executives at a competing investment bank or other financial services institution.
Responsibilities:
- Provide high-level administrative support to two Managing Directors.
- Manage calendars, schedule appointments, and coordinate meetings with precision.
- Screen and direct phone calls, emails, and inquiries with professionalism and discretion.
- Arrange complex domestic and international travel itineraries, accommodations, and logistics.
- Ensure a seamless travel experience for executives, including visa processing and expense reconciliation.
- Maintain office supplies, equipment, and an organized work environment.
- Coordinate internal and external meetings, ensuring all logistical details are flawlessly executed.
- Draft, proofread, and edit correspondence and documents to maintain a professional image.
- Facilitate effective communication within the firm and with external stakeholders.
- Demonstrate advanced proficiency in Concur for expense management and travel bookings.
- Utilize Microsoft Office Suite for document creation, editing, and data management.
Qualifications:
- Proven experience as an Executive Assistant within a financial service
- Exceptional organizational skills and meticulous attention to detail.
- Ability to multitask, prioritize assignments, and meet deadlines in a fast-paced setting.
- Previous experience coordinating complex travel arrangements, both domestic and international.
- Familiarity with travel booking platforms and tools.
- Possess a polished and composed demeanor, maintaining confidentiality and discretion.
- Strong interpersonal skills with the ability to interact effectively at all levels.
- Proficiency in Concur, Microsoft Office Suite, and other relevant office software.
