As the Executive Assistant supporting investment professionals at a dynamic Chicago-based firm, you will be at the heart of an outstanding corporate culture that values collaboration, innovation, and excellence. This role offers a variety of responsibilities, ensuring that each day brings new challenges and opportunities for growth. You will be privy to sensitive information, making confidentiality and discretion paramount. Your ability to manage diverse tasks and support high-level executives is crucial to the firm's continued success and its reputation for unparalleled client service.
Enjoy several perks and flexibility programs!
Responsibilities
- Manage and coordinate meetings, events, and travel for the team.
- Manage calendars for the team, including making appointments and prioritizing the most sensitive matters.
- Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Ensures team members are prepared with all materials and information for meetings, events, and travel by compiling reports and presentations.
- Assists in the management of communications received by members of the team.
- Communicate and work effectively with internal/external stakeholders, and across all levels of the organization.
- Assists in drafting and posting articles to the internal SharePoint site.
- Maintains comprehensive and accurate records.
- Anticipate needs and solve problems independently.
- Approaches others professionally and tactfully; reacts well under pressure; treats others with respect and consideration regardless of their status or position; inspires the trust of others; accepts responsibility for own actions; follows through on commitments; upholds organizational values.
- Create reports, write, edit, and proofread business correspondence.
- Maintain and update data and contact information.
- Additional administrative tasks include expense reports, mail distribution, lunch meetings, and document approval.
- Answer phones and provide backup to other assistants as needed.
- Organize and prioritize workload and work in a fast-paced environment.
Ideal Experience
- Bachelor's degree, or equivalent combination of education and experience.
- 5+ years of experience working as an assistant is preferred.
- Team player with the ability to perform multiple tasks simultaneously.
- Excellent verbal and written communication skills.
- Excellent attention to detail, organization, and time management skills with the ability to prioritize tasks effectively and manage competing deadlines
- A positive attitude and the willingness to perform a variety of responsibilities to meet the daily demands of the business.
- Experience booking travel and working in multiple time zones.
- Proficient in Microsoft Office suite including Outlook, Teams, Word, Excel, and PowerPoint.
- Experience with Concur for expense reporting is a plus.
- Ability to learn other systems or applications necessary to perform the job function.
#117704
The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.
