Our client is seeking an experienced and highly detail-oriented Senior Events Coordinator to join our dynamic team. The ideal candidate will have a strong background in event planning and execution, with an emphasis on on-site event execution, as well as the essential administrative functions necessary for seamless execution. This role is designed for someone who can excel in a hands-on, on-site environment while also managing various administrative functions. The successful candidate is self-motivated, highly organized, has an eagle eye for details, understands the complexity of events, has a willingness to learn and approaches their role as an entrepreneur.
- Employer offers paid time off, health and dental benefits, and participation in a 401K Plan
- Salary: 80k – 90k
Responsibilities:
- Assist the Marketing & Events Director in the planning, coordination, and execution of events, including but not limited to meetings, workshops, community events, tenant events and more
- Work closely with the Director or Marketing & Events and Property Management teams to ensure seamless communication and coordination leading up to, during, and after events
- Act as the primary on-site representative during events, ensuring smooth operations and addressing any issues that arise while providing excellent customer service
- Liaise with clients, vendors, and stakeholders to ensure their needs are met and expectations exceeded
- Develop and foster relationships with internal team members, vendors, building staff and tenants whose trust and cooperation are integral to the success of events
- Oversee on-site event staff, providing guidance, and support to ensure everyone is aligned with their roles and responsibilities
- Conduct site tours and provide detailed information to potential clients and partners as needed
- Manage post-event closeouts including accounting and damage reconciliation
- Provide administrative support to the Marketing & Events Director including scheduling, document preparation, and data entry
- Maintain accurate records and reports for expenses, attendance, etc.
- Handle venue inquiries and correspondence, responding promptly and professionally to client and vendor inquiries
- Prepare and maintain event-related documentation, including contracts, invoices, and vendor agreements
- Maintain inventory of event and supplies and equipment, coordinating orders and restocking as necessary
- Update and maintain the ROW DTLA website, ensuring that event information, news, etc. are accurate and up to date
- Perform other administrative tasks as needed to support the overall success of the department
Required Qualifications:
- 4+ years of experience in a similar role
- Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously
- Strong financial acumen and experience in budget management and expense tracking
- Exceptional interpersonal skills, with the ability to build and maintain strong relationships
- Strong written and verbal skills
- An entrepreneurial spirit and a desire to be proactive
- Proven ability to problem-solve and maintain composure in high-pressure situations
- On-site event experience and experience managing a team of event staff and vendors required
- Required to work in the office in Downtown Los Angeles
- Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed to oversee events and interact with clients required
- Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
- Familiarity with Reserve Cloud and a CMS platform is highly desirable
- Bilingual in English and Spanish is required
If you meet the required qualifications and are interested in this role, please apply today.
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