Job Title: Branch Administrator
Pay Rate: $20-$22/hour
Duration: 3 months (or TBD)
Location: Oakland, CA 94621
POSITION SUMMARY:
Under general supervision, responsible for providing branch support duties for branch operations. The person could be assigned tasks that would encompass duties in various accounting systems such as SAP, Total Service, and Concur Travel & Expense.
The essential functions of the position include, but are not limited to the following:
- Follow established processes and procedures regarding all office functions including IIPP, Payroll, A/R and A/P.
- Become proficient in all MEUS systems and electronic tools (Total Service, SalesForce, ADP, etc.)
- Accurately input mechanics’ time into computer data base (Total Service and SalesForce) daily and process weekly payroll.
- Prepare weekly A/R billing. Enter invoices in customer billing portals as required in a timely manner.
- Follow up customers on outstanding receivables as directed.
- Create Purchase Orders upon request. Provide parts ordering support as directed.
- Submit Total Service forms for all accounts and jobs for all Customers/Accounts & Vendors Prepare invoices for payment.
- Process Inspection Reports and maintain Open Order / Inspections / Planned Repair binder and e-files as directed.
- Code payments for proper distribution and verify payments are in compliance with policy.
- Prioritize payments based on cash discount potential and payment terms. Ensure that discounts are taken when possible.
- Prepare proof of material delivery to Finance.
- Maintain vendor relationships and reconcile accounts.
- Request information for new vendors and maintain files of same, including W-9 and W-8 forms.
- Process contracts upon receipt including e-files, COI and bond requests and all other related forms.
- Answer telephones and respond to general customer service inquiries and service support requests.
- Mail distribution and preparation including FedEx or other packages.
- Provide administrative support as needed for other office personnel including material research, bid forms, correspondence and other various reports as needed.
- Order service repairs for machines (printers, copiers etc.) and other office related services (telephone, data, etc.); order company and general office supplies.
- Perform other duties as assigned.
EDUCATION AND EXPERIENCE:
- 2-3 years of applicable experience.
- High school diploma required, college courses in accounting preferred.
- Must have a strong work ethic, be well organized, manage time well and a self-starter.
- Must be able to follow standard filing procedures.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.
REQUESTING AN ACCOMODATION
Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.
If you would like to be considered for employment opportunities with Suna Solutions and have accommodation needs for a disability or religious observance, please call us at 1 (888) 223-4788, send us an email or speak with your recruiter.
PAY TRANSPARENCY POLICY STATEMENT
Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington.
