Position: Legal Practice Assistant
Location: New York, NY- Onsite
Duration: PERM
Start Date: ASAP
Salary: $80K-110K+ annual bonus based on performance
Interview: 3 round P2C
Must:
- Bachelors Degree from accredited university or 3+ years of industry experience
- Detail oriented, efficient and have the capacity to work both independently and collaboratively in a fast paced, high-volume environment.
- Well-developed Microsoft Office skills, including intermediate Excel proficiency, and have the ability to format documents using Styles and proofread typed material for grammatical, typographical and spelling errors.
- Demonstrate the ability to problem solve and communicate with all levels of personnel and work effectively as a team player.
- Minimum typing speed of 65 words per minute (tested during interview process).
- Availability to work overtime.
D2D:
An Insight Global global law firm client is currently seeking a Legal Practice Assistant to join their growing team in New York City.
Key Responsibilities:
- Interface and establish ongoing positive business relationships with clients in person, by phone and/or email. Observe confidentiality of lawyer-client relationship.
- Manage and maintain lawyers’ busy schedules and calendars.
- Schedule and organize onsite and offsite meetings, conference, speaking engagements, client proposals and events. Working with Marketing and/or other office personnel, coordinate food and beverage services, reserve rooms and prepare materials.
- Maintain lawyers’ contacts in Outlook and BD Hub with accurate contact information and notes.
- Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail as soon as possible (and no later than the following business day).
- Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations. Print and/or transmit via email as requested.
- Assist lawyers with Marketing and Business Development functions including preparing materials for use in meetings, pitches, and proposals.
- Undertake internet research for lawyers’ business development as directed by lawyer(s).
- Process and close time for lawyers adhering to weekly and monthly deadlines. Coordinate correction of time entry errors, when needed. If requested, track lawyers’ billable hours, create reports and maintain records.
- Open new clients and matters following Records Department procedures. Prepare conflict of interest forms.
Direct Placement Roles:
Compensation:
$80,000-$110,000+
Exact compensation may vary based on several factors, including skills, experience, and education.
