Launch is a certified minority and woman owned staffing firm, focused on direct hire placements in finance and accounting.
Our client is a leading Diamond Blade and Tooling Company, dedicated to providing high-quality tools and solutions to our clients in the construction, manufacturing, and infrastructure sectors. Their commitment to innovation, precision engineering, and customer satisfaction has positioned them as a trusted partner in the industry.
Position Overview:
Our client is seeking a dynamic and organized Office Manager to join the team. The Office Manager will play a critical role in ensuring the smooth operation of administrative functions, providing essential support in various areas, and maintaining a positive and productive office environment.
Key Responsibilities:
1. Administrative Management:
- Oversee daily office operations, including but not limited to managing schedules, coordinating meetings, and handling correspondence.
- Maintain office systems, such as e-filing, record-keeping, and document management, ensuring accuracy, efficiency, and compliance with company policies.
- Procure office supplies and equipment, monitoring inventory levels and initiating purchase orders as needed.
- Implement and maintain efficient administrative procedures to streamline workflows and enhance productivity.
- Coordinate in-bound and out-bound shipping.
2. Human Resources Support:
- Assist in the recruitment process by coordinating interviews, processing applications, and facilitating onboarding procedures for new employees.
- Maintain employee records, including attendance, leave, and performance evaluations, ensuring confidentiality and compliance with relevant regulations.
- Support HR initiatives, such as employee engagement activities, training programs, and benefits administration.
3. Financial Administration:
- Manage accounts payable and receivable processes, including invoicing, billing, and collections.
- Assist in budget preparation and expense tracking, monitoring expenditures and identifying cost-saving opportunities.
- Prepare financial reports, forecasts, and analyses to support decision-making and ensure financial transparency.
4. Customer Service:
- Serve as a point of contact for customer inquiries, providing timely and courteous assistance to address their needs and resolve issues.
- Maintain customer databases and records, ensuring accuracy and completeness of information.
- Collaborate with sales and marketing teams to support customer engagement initiatives and promote client satisfaction.
5. Office Maintenance and Security:
- Oversee facility maintenance, including coordinating repairs, servicing equipment, and ensuring a safe and clean working environment.
- Implement security measures to safeguard company assets, data, and confidential information.
Qualifications:
- Associate degree in business administration, office management, or related field preferred, but not required.
- Proven experience in office management or administrative roles, preferably in a manufacturing or construction-related industry.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent communication and interpersonal skills, with a customer-centric approach.
- Proficiency in MS Office Suite and familiarity with office management software.
- Knowledge of human resources principles and practices is advantageous.
- Attention to detail, integrity, and a proactive attitude towards problem-solving.
Benefits:
- Competitive salary commensurate with experience.
- Holidays and Paid time off
- Opportunities for professional development and career advancement in a dynamic and growing company.