Position Title: Executive Administrative Assistant
Location: Granville, OH
Pay Range: N/A
Date Posted: 09/05/2024
Please complete the application completely and accurately.
Position SummaryNew River Electrical is searching for an experienced, professional, organized, detail-oriented Executive Administrative Assistant to join our team who will provide high-level administrative support to the Board of Directors, members of the Executive Committee, and Board Committee Chairpersons. This position will report to the Executive Vice President of Enterprise Shared Services & Corporate Secretary in Granville, Ohio.
Duties/Responsibilities- Draft, prepare, review, revise, format and finalize documents, information and materials including, but not limited to, presentations, general correspondence, memos, and reports, relating to corporate initiatives, matters, and affairs.
- Initiate and respond to calls and written communications made to or from the Executive Committee members, as requested, in a prompt and professional manner and according to established procedures.
- Schedule, maintain, and coordinate calendars for the Board, Board Committees, Executive Committee members, and Company task forces .
- Assist with researching, analyzing and executing initiatives of the Board, Board Committees, Executive Committee members, and Company task forces.
- Maintain calendar of action items and initiatives of the Board, Board Committees, Executive Committee members, and Company task forces.
- Plan, document, calendar, organize and manage events and meetings at the request of the Board, Executive Committee members, Board Committee Chairpersons and/or Company task force leaders including creating the meeting agenda and assembling, publishing and/or distributing the meeting presentation materials.
- Take minutes of the meetings of the Board, Board Committees and/or Company task forces, as requested, and follow-up with assigned action items and due dates from such meetings; assist in establishing action item and/or initiative timelines, action steps, and status updates; and follow-up as appropriate to ensure timely execution to meet established deadlines.
- Secure travel arrangements and prepare expense reports for members of the Board and Executive Committee.
- Manage, and keep confidential, sensitive information of the Company, the Board, and all Board Committees.
- May recruit, interview, hire, and train junior administrative staff in the Company.
Skills- High level of discretion and judgment in both interpersonal and business matters.
- Strong organizational/prioritization skills that reflect ability to perform and prioritize multiple tasks seamlessly.
- Outstanding typing and proofreading skills; attention to detail; and ability to produce typed documents quickly and accurately.
- Strong interpersonal skills and the ability to build relationships with stakeholders, including high-profile individuals internally and externally as well as internal management, staff, and external professionals.
- Exceptional written and verbal communication skills.
- Excellent analytical thinking skills and problem-solving abilities.
- Resourceful team-player, yet with the ability to effectively work independently.
- Proven ability to handle confidential information with discretion and integrity.
- Strong time management skills and ability to meet deadlines.
- Professional demeanor with excellent work ethic, positive attitude, and the ability to follow policies and procedures and look for continuous improvement.
- Knowledge and experience in the construction industry, preferred.
TravelThere may be occasional limited travel for off-site meetings, events or other business matters.
Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to sit at a desk and work on a computer for prolonged periods of time.
Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
AAP/EEO StatementIt has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment.
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