Meeting Coordinator
12-month initial contract
Hybrid Schedule
3 days onsite (Mon, Tues, Thurs); Remote (Wed & Fri)
$21/HR
North Chicago, IL
Orion Group is hiring for a Meeting Coordinator with experience in Cvent meetings management software, strong organizational skills, ability to manage multiple project deadlines, and is customer focused. This role will support our multinational pharmaceutical client in North Chicago!
Meeting Coordinator Responsibilities:
• Create web-based registrations for meetings and events in Cvent meetings management software
• Work with the Business Owner and Meeting Planner to determine e-communications (invitations, reminders, confirmations, final confirmations etc.) required for each event
• Assist Business Owner in ensuring Attendee Lists are completed/in the approved format
• Create and send standard and/or custom registration reports for Meeting Planners, TPV and/or Business Owners
• Coordinates meeting registration and housing administration
• Create print or electronic sign-in sheets for all HCP-attended sessions (by date/event)
• Create and print onsite materials (name badges, table tents, etc.) required with due dates. Ensure the availability of printed material before the meeting. Responsible for print and delivery.
• Manage effective communication with several levels of cross-functional stakeholders, such as: business owners/internal customers, field personnel, and various supporting departments
Meeting Planner Qualifications:
- Minimum Education: BA/BS preferred or equivalent work experience.
- Minimum Work Experience: 2+ years of related work experience.
- Hospitality industry background and/or experience or previous work experience in meeting/convention coordination
- Ability to manage multiple project deadlines and be very organized
- Cross-functional collaboration: Ability to build relationships and collaborate with others inside and outside the department
- Good communication skills (written and verbal)
- Demonstrates a high level of initiative and ability to work independently in a fast-paced environment
- Experience in CVent meetings management software
- Problem Solving: Ability to solve routine problems of moderate scope and complexity following established procedures, policies, and guidance documents.
- Customer Focus: Consistently demonstrates customer focus and understands needs of key customers.
- Awareness of TypeCoach methodologies when interacting with customers.
